Virtual Executive Assistant – Real Estate, Property Operations

This is a fully remote position, open to applicants in Philippines, +1 more state.

📋 Description

• Oversee mortgage payment tracking for the rental property portfolio and ensure timely follow-ups to maintain current status.

• Supervise rent payments for self-managed tenants, identify late or missing payments, and escalate issues when necessary.

• Keep systematic records for approximately seven property managers and 50 rental units.

• Organize and manage Rob's email inbox by categorizing, labeling, and responding on his behalf when suitable.

• Handle calendar management and scheduling tasks.

• Engage in phone communications with vendors, utility providers, and service personnel, including facilitating utility setup and disconnection during tenant transitions on construction turnovers.

• Offer comprehensive executive assistant support across various sectors including construction, property management, franchise acquisition, and recording studio projects.

• Coordinate documentation and subsequent actions with external professionals, such as tax-structuring specialists.

• Develop a dependable tracking system for tenant and mortgage payments, with the potential for future implementation of dedicated software.

⛳️ Requirements

• Previous experience as a Virtual Assistant (VA) or Executive Assistant (EA), preferably with knowledge in real estate, property management, or small business operations.

• Comfortable with making and receiving phone calls to vendors and service providers.

• Exceptionally organized and capable of juggling multiple, sometimes competing tasks for a busy principal.

• Proficient in Google Workspace tools, including Sheets, Gmail, and Calendar.

• Trustworthy and reliable in handling sensitive financial information such as rent, mortgages, and credit matters.

• Adaptable and comfortable with ambiguity in a dynamic role.

• Available to work during Eastern Time hours.

🏝️ Benefits

• Fully REMOTE work environment.

• $50 birthday bonus.

• $200 testimonial bonus.

• NO TRACKER. NO PROBLEM.