Virtual Assistant – Business Coaching

This is a fully remote position, open to applicants in Philippines, +1 more country.

📋 Description

• Assist a busy business coach and consultant with everyday administrative responsibilities

• Organise and manage session notes along with meeting follow-ups

• Review meeting transcripts and utilize AI-generated outputs to fulfill necessary actions

• Disseminate pertinent information to clients, the coach, and internal teams

• Keep client trackers and records updated

• Schedule calendar activities, reminders, agendas, and accountability tasks

• Oversee follow-up reminders and pending actions

• Aid in Monday client communications and ongoing activities

• Supervise client-related administrative tasks and address issues as needed

• Manage Calendly bookings and accurately document incoming booking details

• Organise calendars and meeting-related information

• Assist in the preparation and follow-up of client meetings

• Maintain a regular social media posting schedule

• Transform coaching-session content into social media posts

• Tailor AI-generated content to reflect the coach's personal voice

• Help with basic image selection or creation

• Keep Excel-based trackers and databases organised

• Systematise AI-generated information in tracking systems

• Monitor monthly and quarterly events, registrations, attendance, confirmations, and outstanding responses

• Document reasons for non-attendance or declined participation

• Assist with occasional payment follow-ups and escalate financial concerns

⛳️ Requirements

• Prior experience as a Virtual Assistant, Personal Assistant, Executive Assistant, or Administrative Assistant

• Exceptional organisation skills and attention to detail

• Strong written English and communication abilities

• Aptitude for managing multiple tasks and adhering to deadlines

• Capacity to work independently and take initiative

• Familiarity with AI tools, specifically ChatGPT and/or Claude

• Experience with Notion is highly advantageous

• Proficient in Microsoft Excel, especially in creating and maintaining trackers

• Comfortable with calendars, scheduling, and online meeting platforms

• Basic knowledge of social media content creation and posting

• Ability to refine existing content to make it clear, engaging, and aligned with a specific individual's voice

• Experience supporting a coach, consultant, entrepreneur, or client-facing professional is a plus

🏝️ Benefits

• 100% remote work

• $50 birthday bonus

• $200 testimonial bonus

• No tracker required