Virtual Assistant

This is a fully remote position, open to applicants in Mexico, +3 more countries.

📋 Description

• Oversee calendars, arrange meetings, and facilitate coordination across various time zones.

• Dispatch reminders and ensure the team is well-prepared for upcoming engagements.

• Address scheduling conflicts and manage rescheduling efficiently.

• Supervise and organize inboxes, highlight priority items, and draft responses when necessary.

• Manage routine communications and follow-ups on behalf of the team.

• Research topics, vendors, tools, or opportunities and present findings in a clear manner.

• Perform data entry, maintain records, and oversee database upkeep.

• Assemble information into structured documents, spreadsheets, or summaries.

• Collaborate with vendors, service providers, and external contacts.

• Organize and file documents, ensuring effective internal record keeping.

• Support ad hoc projects, logistics, and special requests as needed.

• Identify recurring tasks suitable for systematization or streamlining and communicate them to leadership.

⛳️ Requirements

• Demonstrated experience as a Virtual Assistant, Executive Assistant, or Operations Coordinator.

• Exceptional written and verbal communication skills in English, with a professional and responsive demeanor.

• Highly organized, capable of managing multiple tasks and priorities concurrently.

• Proactive and self-motivated, with a strong commitment to following through on all open items.

• Comfortable with quickly learning and adapting to new tools and systems.

• Dependable and consistent in a fully remote, asynchronous-friendly environment.

• Available for full-time work during US business hours.

• An updated resume is required.

• A brief Loom video (1 to 2 minutes) introducing yourself and discussing your experience and approach to prioritization is required.

• Experience supporting a founder, CEO, or senior leadership team within an early-stage or high-growth technology company.

• Familiarity with Google Workspace, Notion, Slack, or similar productivity tools.

• Background in operations, project coordination, or executive support.

• Experience in a fast-paced startup environment where roles and priorities can change rapidly.

🏝️ Benefits

• Compensation in USD on a bi-monthly basis (every 15th and 30th).

• Paid Time Off in accordance with company policy.

• Holiday observance as per company guidelines.

• Fully remote work setup.

• Availability during US business hours.

• A diverse role with genuine operational ownership and direct access to leadership.

• A stable position that offers real variety within a growing AI technology company.