Travel and Onboarding Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Organize and reserve travel arrangements, including hotels, transportation, site safety details, as well as drug and background clearances.

• Provide assistance to Project Managers and Site Managers.

• Reconcile the Corporate Travel Account.

• Coordinate mobilization activities for four ongoing field projects and prepare over 200 personnel for project initiation and staggered arrivals.

• Oversee workforce mobilization logistics across various job sites.

• Arrange rental vehicle assignments in accordance with employee drug testing schedules.

• Adjust flights and modify rental car, hotel, onboarding, and badging schedules in response to travel disruptions.

• Manage random drug testing operations for both day and night shifts, ensuring 24-hour turnaround requirements are met.

• Reconcile CTA card transactions and categorize line items based on job activity and location.

• Coordinate rental vehicle exchanges and contract renewals, including during weekends.

• Handle rental vehicle damage reports and facilitate towing or replacements as needed.

• Maintain DISA rosters and deactivate personnel in DISA and OSCA systems upon project completion.

• Monitor rental vehicle mileage across multiple job sites.

• Administer hotel accommodations, check-ins, and weekly invoice reconciliation.

• Reconcile company P-card transactions with safety council invoices.

• Coordinate the swift redeployment of personnel between projects.

• Maintain workforce rosters and submit mobilization/demobilization data for payroll and billing processes.

• Conduct weekly reconciliation of hotel folios.

⛳️ Requirements

• High school diploma or equivalent is mandatory.

• An Associate's degree is preferred.

• A minimum of 5 years of experience in travel management and site safety onboarding.

• Capability to work remotely from any location within the United States.

• Occasional travel to the Lawrenceville, GA office is required 1–2 times per year.

🏝️ Benefits

• Comprehensive medical benefits that may include medical, dental, vision, prescription coverage, and a Health Savings Account (HSA) with employer contribution options.

• Wellness programs, including an Employee Assistance Program for employees and their household members.

• 401(k) plan with company match contributions.

• Paid vacation and company holidays.

• Flexible work arrangements.

• Educational reimbursement and extensive career development programs.

• Global recognition and service programs.

• Employee referral program.