Technical Project Administrator – Construction

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Assist the Handover team with project administration, coordination, and execution activities.

• Ensure precise project records, documentation, and audit trails are maintained using Jira, CRM systems, reports, and dashboards.

• Support Senior Technical Handover Success Managers with everyday project administration, coordination, and follow-up duties.

• Aid in the onboarding of suppliers and subcontractors, including the collection of documentation, follow-ups, and system assistance.

• Communicate with suppliers, subcontractors, and internal stakeholders to facilitate project advancement.

• Identify and escalate any project, documentation, or onboarding challenges, and follow up on resolutions.

• Organize project meetings, prepare agendas, document minutes, and distribute action items.

• Assist with quality assurance processes to ensure documentation aligns with project standards.

• Participate in process enhancements and preventative strategies to improve project delivery outcomes.

• Execute assigned CRM and administrative responsibilities while supporting team KPIs and delivery objectives.

• Work collaboratively with project teams to ensure effective and successful project execution.

• Undertake additional responsibilities as required.

⛳️ Requirements

• A degree in Architecture, Engineering, Construction Management, or a related technical field is mandatory.

• Prior experience in project administration, construction administration, technical administration, handover documentation, office administration, or a comparable support role.

• Familiarity with the construction, engineering, architecture, building, or technical project sectors is highly valued.

• Excellent organisational abilities, capable of managing multiple tasks, prioritising effectively, and keeping detailed project records.

• Strong attention to detail in documentation, data entry, client communications, meeting notes, and project records.

• Proficient in Jira, CRM systems, Microsoft Office Suite, and other project management or task-tracking software.

• Ability to communicate efficiently with internal project teams, suppliers, subcontractors, and external stakeholders.

• Strong written English skills, capable of clearly documenting updates, meeting notes, issues, and project information.

• A proactive problem-solving mindset, able to identify challenges, escalate concerns, and follow up on solutions.

• Capability to adhere to quality standards, project procedures, documentation requirements, and established workflows.

• Comfortable operating in a fast-paced project environment with deadlines, KPIs, and competing priorities.

• Collaborative, dependable, and able to provide administrative support that facilitates smooth project delivery.

• Must be available to work mid-shift from 5:00 PM to 2:00 AM PHT.

🏝️ Benefits

• Work from home

• Monday to Friday; weekends off

• HMO with 2 free dependents and medical reimbursements

• Government-mandated benefits

• Opportunities to collaborate with leading companies in Australia and beyond

• Training programs for career development

• Engaging company outings, team activities, and wellness sessions

• Supportive, inclusive culture

• Dedicated managers focused on your growth and success

• Competitive pay and benefits

• Additional entitlements

• Structured career development programs

• People-first culture prioritizing stability, growth, and genuine care

• Equal opportunity and inclusive workplace