Talent Acquisition, Operations Specialist – Deep-Tech, AI

This is a fully remote position, open to applicants in Portugal.

📋 Description

• Oversee the complete recruitment cycle for positions in science, engineering, regulatory, clinical, and business sectors.

• Actively seek out and recruit passive candidates for challenging-to-fill positions.

• Develop and sustain talent pipelines and market maps within photonics/optics, AI/ML, regulatory affairs, and clinical operations.

• Conduct structured, candidate-friendly interview processes alongside hiring managers.

• Collaborate with executive leaders and department heads to establish role definitions and interview strategies.

• Embody and communicate iLOF's culture and mission to prospective candidates.

• Oversee procurement platforms for laboratory consumables, equipment, and office/operational supplies.

• Identify suppliers, evaluate quotes, and manage orders and tracking.

• Coordinate AI platforms for invoicing and related administrative functions.

• Process supplier invoices, monitor payments, and liaise with finance/accounting for documentation coordination.

• Manage general administrative tasks, including document handling and logistics for teams in Portugal and the UK.

• Assist in establishing and enhancing operational processes as the company grows.

• Undertake ad hoc operational and administrative projects.

⛳️ Requirements

• Demonstrated experience in recruitment/talent acquisition, particularly in headhunting for specialized or hard-to-source roles.

• Proficient in utilizing AI tools in daily operations; this is essential.

• Familiarity with using AI tools for sourcing, screening, outreach drafting, and market mapping.

• Previous experience in a startup environment is preferred.

• Adaptable to ambiguity, changing priorities, and process development.

• Experience or a strong interest in medtech, biotech, or deep-tech recruitment is highly desirable.

• Capability to engage in meaningful discussions with photonics engineers or regulatory leaders regarding candidate qualifications.

• A proactive operator’s mindset, including sourcing candidates via LinkedIn, gathering supplier quotes, and reconciling invoices.

• Exceptional written and verbal communication skills in English.

• Strong sense of ownership and follow-through.

🏝️ Benefits

• Part-time employment opportunities.

• Remote working arrangements.

• A fast-paced, flexible working environment.

• An inspiring atmosphere that encourages creativity.

• Weekly happy hours featuring excellent food and beverages.

• Complimentary coffee and snacks.

• Opportunity to collaborate with a talented, world-class team.

• Chance to make a significant impact on healthcare for millions of patients.

• Support for upskilling and professional development.