Strategy Operations Manager

This is a fully remote position, open to applicants in Belgium.

📋 Description

• Ensure accountability within the Senior Management Team via clear and transparent processes.

• Organize agendas for weekly housekeeping and monthly Senior Management Team meetings.

• Accurately document minutes and proactively follow up on action items.

• Create knowledge-management structures for the Senior Management Team and strategic forums.

• Operationally manage programme strategy meetings and align leadership across functions on strategic priorities.

• Coordinate Finance input, recording resultant resource-allocation decisions and actions.

• Assist the Extended Leadership Group in strategic accountability through agendas, minutes, outcomes, and follow-ups.

• Establish and oversee horizon-scanning processes, sharing insights with the Risk team.

• Oversee the Annual Strategy Briefing process, including planning, preparation, facilitation, documentation, and follow-up.

• Maintain logs of decisions and actions capturing resource allocation decisions.

• Assess and refine project-management tools and coordination processes.

• Manage calls and quarterly updates for the CEO Office-owned and cross-programmatic funders.

• Coordinate the production of the Meliore Annual Report.

• Design and maintain the knowledge architecture for Funder Communications.

• Lead operational planning and execution for strategic internal funder meetings.

• Plan and facilitate function and programme reviews, extracting insights and translating lessons into process enhancements.

• Route lessons learned to appropriate owners, including the Risk team.

• Provide project-management support for various ad hoc strategic initiatives.

• Act as a central coordination hub, assisting teams in aligning and setting realistic timelines.

• Continuously improve coordination processes and hold stakeholders accountable through transparent methods.

• Collaborate closely with the Chief of Staff and CEO on network-wide strategic projects.

• Work in partnership with the CEO Office, Senior Management Team, Extended Leadership Group, and relevant Operations teams.

• Represent the CEO Office in selected internal working groups or boards.

⛳️ Requirements

• Extensive experience in senior operations and coordination, supporting executives or leadership teams, with a proven track record of delivering results in complex, fast-paced global organizations.

• Strong organizational and coordination abilities, adept at managing multiple priorities, tracking details, and ensuring follow-through on a wide range of operational and project tasks.

• Excellent judgment and discretion, with the confidence to make independent decisions regarding priorities and stakeholder engagement.

• Strong organizational and analytical capabilities, with experience in enhancing systems and processes, identifying inefficiencies, and implementing practical solutions that improve performance and collaboration.

• Ability to maintain a forward-looking perspective while connecting various organizational elements, balancing big-picture thinking with meticulous attention to detail.

• A proactive, solutions-oriented attitude, merging strategic insight with adaptability in dynamic and uncertain environments.

• Strong interpersonal and cross-cultural skills, possessing the emotional intelligence necessary to build trust, navigate complex relationships, and work diplomatically with diverse stakeholders across time zones.

• Exceptional written and verbal communication skills, producing concise, accurate, and professional materials for senior audiences.

• A genuine interest in, and ideally some experience with, issues at the intersection of technology, society, and democracy.

• Commitment to Meliore’s mission and values, including justice, equity, diversity, and inclusion.

• Proficiency in written and spoken English, the working language.

• Only candidates with the right to work in their respective locations will be considered.

• Proficiency in additional languages is a plus.

🏝️ Benefits

• Join a remote-first, international network of professionals dedicated to climate, energy, and nature, collaborating with culturally diverse individuals who combine their passion for making a difference with a rigorous, results-oriented approach.

• Enjoy 6 offline days (with no calls or meetings) each year to focus on your work.

• Benefit from reduced working hours on Fridays during the Dry Season (summer).

• Access our employee assistance program designed to support your mental health and personal development.

• Receive supplementary paid business closure during the end-of-year holidays.

• Maternity leave is matched to 20 weeks for countries where regulations allow for less.

• Experience regular opportunities to connect and collaborate with colleagues worldwide.

• A full-time position with either an employment or consultancy contract, subject to location, for 12 months, with the possibility of renewal after one year.

• Some international travel may be required.

• Co-working spaces may be provided in certain locations.