Administrative/Operations Manager

This is a fully remote position, open to applicants in California.

📋 Description

• Deliver financial management, comptroller, administrative, and program operations assistance to NSWC PHD departments and program offices.

• Facilitate financial planning, budget formulation, resource distribution, expenditure monitoring, and financial reporting.

• Evaluate expenditures, commitments, and obligations to aid in budgeting, carryover estimates, and funding decisions.

• Create budget justifications, financial impact statements, variance explanations, executive summaries, and various reports.

• Examine financial transactions, funding documents, invoices, vouchers, and accounting records for precision and compliance.

• Reconcile financial information, investigate accounting discrepancies, and coordinate necessary corrective measures.

• Monitor funding status and assist in the processing, tracking, and closeout of funding documentation.

• Design and sustain financial tools, metrics, spreadsheets, reports, and dashboards.

• Assist in quarterly financial reviews, management briefings, and materials for executive-level presentations.

• Implement financial management policies, procedures, regulations, and internal controls.

• Organize administrative and operational tasks, including training, procurement, purchasing, and travel workflows.

• Monitor program tasks, milestones, deliverables, schedules, risks, and resource needs.

• Analyze and convey program and operational data while identifying opportunities for improvement.

• Maintain standard operating procedures, desk guides, memorandums, financial plans, program documentation, and training resources.

• Promote process enhancements, business transformation, strategic planning, and quality management initiatives.

• Collaborate with Government customers, departmental personnel, external stakeholders, and support teams.

• Arrange meetings, prepare agendas and briefings, manage calendars, and document outcomes and action items.

• Assist with records management, document control, and handling Government information.

• Oversee department websites and portals, including content updates, user access, newsletters, and metrics.

• Coordinate Government conference facilities and secure/unclassified video teleconference capabilities.

⛳️ Requirements

• Active Secret security clearance or higher.

• Master's degree from an accredited institution.

• A minimum of 10 years of relevant professional experience in financial management, comptroller operations, program management, business operations, or administrative support.

• Proven experience in analyzing financial, budgetary, operational, or program data and preparing reports and recommendations for management.

• Experience in supporting budget development, financial tracking, resource allocation, accounting processes, or program execution.

• Capability to interpret and apply organizational policies, procedures, financial management principles, and relevant regulations.

• Excellent written and verbal communication skills, including the ability to prepare executive-level reports, presentations, and briefing materials.

• Proficiency in Microsoft Office applications, especially Excel, Word, and PowerPoint.

• Ability to manage competing priorities, coordinate multiple activities, identify operational challenges, and propose practical solutions.

• Strong organizational, analytical, problem-solving, and customer service skills.

🏝️ Benefits

• Comprehensive health plan including dental and vision coverage.

• Company-paid life and disability insurance policies.

• 401(k) plan with company match.

• Educational reimbursement program.

• Competitive salary.