Special Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist in the execution of new initiatives and special projects.

• Provide project support for system processes, policy revisions, and program enhancement initiatives.

• Monitor meeting action items and aid division leaders with follow-up and documentation.

• Support ongoing collaborations with external divisions and stakeholders.

• Track changes in policy, guidance, and operational procedures and communicate updates effectively.

• Coordinate internal deadlines and send reminders.

• Manage communications, task assignments, and priorities within the division.

• Create and implement systems that foster coordination and effective communication.

• Compile and analyze trends and operational metrics within the division.

• Develop, compile, review, and edit regular and ad-hoc reports.

• Maintain division records, shared drives, templates, SOPs, and other essential documentation.

• Provide general administrative assistance.

• Perform additional duties as assigned.

⛳️ Requirements

• A BA/BS degree in a related field is required.

• A minimum of three years of relevant experience is necessary.

• Exceptional organizational skills and meticulous attention to detail are essential.

• Proficiency in the Microsoft Office suite, including Outlook and Excel.

• Outstanding written and verbal communication abilities.

• Experience in providing administrative, operational, or programmatic support in a dynamic environment.

• Preferred experience working with immigrant or refugee populations and anti-trafficking programs.

• Existing MBI T2 Public Trust or the capability to obtain one.

• US citizenship is not a requirement.

🏝️ Benefits

• Comprehensive benefits and wellness packages.

• 401K with company matching.

• Competitive salary.

• Paid time off.

• Medical plan options, including some with Health Savings Accounts.

• Dental plan options.

• Vision plan.

• Flexible work weeks where feasible.

• Leave for vacation, sick, personal, holidays, parental, military, bereavement, and jury duty.

• Typically, 15 days of paid leave per calendar year.

• 10 paid holidays annually.

• Up to 160 hours of paid family leave within a rolling 12-month period for eligible employees.

• Short- and long-term disability benefits.

• Life insurance coverage.

• Accidental death and dismemberment insurance.

• Personal accident insurance.

• Critical illness insurance.

• Business travel and accident insurance.

• Opportunities for growth and learning through an AI-powered career tool.

• Support from the internal mobility team.

• Award-winning culture of innovation.

• A military-friendly workplace.