Site Contract & Budget Manager

This is a fully remote position, open to applicants in Czechia.

📋 Description

• Lead and supervise the Site Budget & Contracting team, including providing direction, coaching, development, workload management, and support.

• Oversee site contracting and budget negotiation processes for awarded clinical trials.

• Manage Clinical Trial Agreements, financial exhibits, amendments, negotiation parameters, and country-specific requirements.

• Develop and maintain contracting strategies, standards, and negotiation methods.

• Act as the escalation point for intricate or high-risk contract and budget negotiations.

• Supervise the implementation of study-specific site budgets, approval pathways, exceptions, and escalations.

• Convert proposal-stage budget assumptions into strategies for study-level and site-level budgeting and contracting.

• Collaborate with Legal Affairs, Project Management, Study Start-Up, Regulatory Affairs, Clinical Operations, Finance, and other relevant stakeholders.

• Provide expertise in site contracting during the proposal development phase.

• Participate in bid defense meetings, client presentations, and sponsor strategy discussions.

• Monitor portfolio-level contracting and budget performance, identifying risks, delays, capacity constraints, and quality concerns.

• Oversee the creation and management of templates, negotiation tools, country intelligence, guidance documents, trackers, and other functional resources.

• Ensure the integrity of contracting and budget data across various tools, trackers, and systems.

• Lead initiatives for process improvement, digital transformation, and automation.

• Establish and track performance indicators, utilizing operational data for corrective measures and continuous enhancement.

• Ensure staff training and compliance with SOPs, processes, templates, tools, and quality standards.

• Collaborate with senior leadership on resource planning, functional priorities, systems, quality, and continuous improvement.

• Promote accountability, collaboration, risk management, knowledge sharing, and continuous improvement within the team.

⛳️ Requirements

• A Bachelor's degree or equivalent qualification in a relevant field of study.

• Over 5 years of experience in clinical research, clinical trial budgeting, or related financial management roles within the pharmaceutical, biotech, or CRO sectors.

• Exceptional negotiation and communication skills for engaging with sponsors, external budget contacts, and internal stakeholders.

• Experience in creating and maintaining budget templates customized for global regions and therapeutic areas.

• Proven experience representing the organization in bid defense meetings and client discussions.

• Technical expertise to manage pricing tools, cost databases, and budget models in collaboration with Finance and IT departments.

• Leadership skills to train and mentor junior specialists effectively.

• A track record of successfully partnering with senior team members to refine internal processes and enhance deliverables.

• Strategic thinking with experience in contributing to process improvement initiatives.

• Strong knowledge of good clinical practices and relevant Health Canada and FDA regulations/guidelines.

🏝️ Benefits

• Permanent full-time employment.

• Flexible work schedule.

• Vacation time.

• Remote work opportunity.

• Continuous learning and development opportunities.

• Competitive advancement prospects.

• Accommodations provided throughout the recruitment and selection process for applicants with disabilities, upon request.