Site Contract and Payment Associate

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the review and execution of Clinical Trial Agreements (CTAs) and amendments in collaboration with sponsors, sites, and Ora's legal teams.

• Assist in the development, evaluation, and negotiation of clinical trial budgets, which include per-patient fees, start-up costs, pass-through expenses, and overhead.

• Monitor contract milestones, renewals, and amendments throughout the duration of the study.

• Supervise budget approvals and ensure that contract terms are aligned with negotiated budgets.

• Define payment terms, invoicing schedules, and milestone payments clearly in contracts.

• Evaluate study protocols for cost implications and ensure that budgets reflect fair market value (FMV).

• Generate reports for study teams regarding contract status, budget approvals, and payment updates.

• Work in collaboration with global cross-functional project teams, including Project Management, Clinical Trial Associates, Clinical Research Associates, Project Directors, and IT.

• Partner with the Legal team on contract negotiations.

• Identify, track, and oversee data integration between EDC and Veeva Vault systems; address and follow up on issues that may cause payment delays.

• Establish, process, and manage clinical trial site payments within the Veeva Vault Payment system according to CTAs and approved budgets.

• Confirm that payment triggers are satisfied before issuing payments.

• Calculate and reconcile payments for each patient, start-up fees, milestone payments, and pass-through expenses.

• Ensure accurate and timely issuance of payments.

• Reconcile payments with invoices, supporting documents, and financial systems.

• Identify and rectify overpayments, underpayments, and discrepancies in payments.

• Comply with Ora’s quality system and adhere to necessary compliance, data integrity, business ethics, and regulatory procedures.

• Exemplify Ora’s values of kindness, operational excellence, joy cultivation, and scientific rigor.

⛳️ Requirements

• Associate’s or Bachelor’s degree in business or Life Sciences, along with one or more years of experience in clinical research or a relevant combination of education, training, and experience.

• Relevant experience may be accepted in place of formal education.

• A minimum of 2 years of Accounts Payable experience.

• Exceptional attention to detail and the capacity to manage multiple studies concurrently.

• Experience in clinical trial contract negotiation, budget development, and cost analysis.

• Familiarity with working at a research site or in a CRO environment.

• Understanding of clinical trial agreements and research billing processes.

• Strong analytical abilities and excellent communication skills.

• Experience in clinical site payments and clinical trial operations.

• Strong organizational skills with a dedication to consistently delivering high-quality work.

• Proficiency in Adobe, Excel spreadsheets, Microsoft Word, and Outlook.

• Knowledge of GCP/GXP/ICH regulations.

🏝️ Benefits

• Comprehensive medical, dental, and vision healthcare options available from day one.

• Flexible Paid Time Off (PTO).

• Unlimited sick leave.

• 14 company-paid holidays.

• 401(k) plan through Fidelity with company matching.

• Adoption assistance.

• Fertility assistance.

• 16 weeks of paid parental leave.

• Company-sponsored life insurance.

• Company-sponsored disability insurance.

• Reimbursement for remote workspace expenses.

• Wellness reimbursement.

• Employee Assistance Program.

• Opportunities for career development.

• Potential to collaborate with colleagues worldwide.

• Chance to research innovative ophthalmic therapies with global patient impact.