Short-Term Rental Accountant, Guesty Experience

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee accounts payable tasks, which include processing vendor invoices, maintenance bills, utility payments, reimbursements, and supplier transactions.

• Ensure invoices are validated against work orders, contracts, property records, and relevant documentation.

• Prepare and manage owner charges, recurring fees, management expenses, and allocations in Guesty and Xero.

• Keep accurate records of payments owed to owners, vendors, and third parties.

• Manage trust accounts and ensure the segregation of owner funds from operating funds.

• Reconcile trust and operating bank accounts, Guesty transactions, Xero records, and supporting documents.

• Reconcile income from reservations, guest payments, OTA payouts, refunds, adjustments, and disbursements.

• Identify and rectify discrepancies, missing transactions, duplicate entries, unallocated payments, and reconciliation variances.

• Prepare and assess owner statements and net distributions.

• Process or prepare payments for owners and vendors in accordance with approval procedures and timelines.

• Maintain accounts payable aging reports, payment records, invoices, receipts, and related documentation.

• Assist with month-end closing processes, reconciliations, journal entries, balance-sheet reviews, and financial reporting.

• Conduct bookkeeping in Xero, which includes bill entry, bank-feed reconciliation, expense categorization, invoice matching, and reporting.

• Collaborate with property managers, owners, vendors, and internal finance stakeholders to address accounting inquiries.

• Uphold confidentiality and accuracy when managing trust funds, owner data, and financial records.

⛳️ Requirements

• Demonstrated experience in accounts payable, bookkeeping, property accounting, or trust accounting.

• Substantial practical experience with Guesty, especially in accounting, owner charges, owner statements, payments, reconciliations, or trust-account workflows.

• Experience in short-term rental, vacation rental, or property management accounting is highly desirable.

• Comprehensive understanding of Xero, including bank reconciliations, bills, payments, expense coding, and reporting.

• Familiarity with trust-accounting principles.

• Proven experience reconciling PMS/accounting data with bank statements and supporting records.

• Strong attention to detail and capability to resolve discrepancies autonomously.

• Advanced skills in Excel or Google Sheets, including VLOOKUP/XLOOKUP, pivot tables, filters, and reconciliation templates.

• Excellent written and verbal communication abilities.

• Capacity to manage multiple properties, deadlines, and high transaction volumes accurately.

• Reliable internet connection and a quiet workspace.

• Availability to work from 7AM to 4PM MNL time, Monday through Friday.

• Self-supplied equipment: a computer with a minimum of 8GB RAM, 512GB HDD/SSD, Intel Core i5 or AMD Ryzen 5 (12th generation or newer), Windows 11 Home or Pro, power backup, secondary/external monitor, noise-cancelling headset, webcam, and at least 40–50 Mbps upload and download speed.

• BIR tax registration/contributions as mandated.

• NBI or Police Clearance.

• Government-issued identification.

• Submission of an English proficiency test and personality test.

• References and authorization for pre-employment background checks.

• Willingness to adhere to cybersecurity monitoring and IT/security policies.

• Independent contractor agreement under Singapore law with Philippines Resources Pte. Ltd.

🏝️ Benefits

• 20 Paid Time Off days.

• Referral Bonus of 70 AUD for each successful referral to the Wingman platform.

• Annual Trip.

• Dedicated Support Contact (CSM).

• Access to a Network for collaboration with fellow contractors and onshore specialists.

• Opportunities for Upskilling through optional sessions, peer learning, and developmental pathways.

• Potential for additional contracts, Statements of Work, or increased workloads.

• Engage in High-Impact Projects alongside Australian partners.

• Flexibility and complete autonomy in work delivery.

• Advisory Support for HR, Tax, and setup guidance.

• 100% Work-From-Home contracts.

• Refundable placement payment of AUD 200, returned after 24 weeks subject to specified conditions.