Senior Sponsored Research Administrator

This is a fully remote position, open to applicants in California.

📋 Description

• Oversee intricate sponsored projects throughout their entire lifecycle.

• Spearhead the creation and submission of complex proposals, which may involve multiple principal investigators, various locations, and interdisciplinary teams.

• Formulate and assess detailed budgets while providing guidance on cost allowability, allocability, and reasonableness.

• Analyze sponsor guidelines and counsel faculty on proposal strategies and compliance obligations.

• Coordinate teams across different functions and manage timelines for urgent submissions.

• Identify funding prospects that align with faculty research interests and institutional goals.

• Evaluate proposals for completeness, accuracy, and compliance prior to submission.

• Train and mentor junior personnel and institutional partners on the proposal development and submission processes.

• Review award terms and conditions, advising on compliance requirements, potential risks, and necessary actions.

• Manage non-financial post-award activities, such as prior approvals, reporting strategies, and project closeout.

• Supervise the subaward lifecycle, including drafting agreements, providing negotiation support, and resolving issues.

• Act as the main point of contact for sponsors regarding administrative matters and award management inquiries.

• Address complex issues involving faculty, sponsors, and internal stakeholders.

• Ensure consistent interpretation and application of sponsor and institutional policies within the assigned portfolio.

• Perform additional related duties as necessary.

⛳️ Requirements

• A bachelor’s degree in business, public administration, or a related discipline.

• A minimum of three (3) years of experience in sponsored research administration.

• Proven track record in managing complex proposals and handling multiple concurrent submissions.

• Strong understanding of federal regulations and sponsor guidelines.

• Familiarity with InfoEd, Grants.gov, and eRA Commons.

• Advanced knowledge of federal sponsor regulations and institutional policies.

• Excellent analytical and problem-solving abilities.

• Strong communication skills, capable of engaging with faculty, leadership, and external sponsors.

• Capacity to manage competing priorities in a fast-paced environment.

• Proficiency in research administration systems and data management tools.

• Strong project management and coordination skills across diverse stakeholders.

• Ability to offer training, mentorship, and leadership to junior staff members.

• Candidates must reside in Southern California.

• CRA certification is preferred.

🏝️ Benefits

• Comprehensive medical, dental, and vision coverage.

• 403(b) retirement plan with an employer match of $2 for every $1 contributed, up to 10% of salary.

• Identity theft protection.

• Employee discount programs including BenefitHub, FunEx, and TicketsAtWork.

• Free parking.

• Access to 50 electric vehicle charging stations.

• Wellness programs and events, such as flu shot clinics, health fairs, lunch-and-learns, and yoga classes.

• Remote work options available.