Practice Administrator – Emergency Medicine

This is a fully remote position, open to applicants in Oregon.

📋 Description

• Serve as the operational administrator for Vituity leadership at the site, engaging with both the hospital and the community.

• Act as the primary liaison among providers, hospital leadership, nursing staff, and Vituity support teams.

• Provide executive assistance to the site medical director and the management team.

• Oversee site financials, including contract stipends, expense reimbursements, and payroll timecard processing.

• Function as a super user for Vituity applications and serve as the main contact for hospital software and hardware systems.

• Assist providers in legal matters, including subpoenas, depositions, trial testimonies, fee schedules, and malpractice coordination.

• Organize meetings, manage office systems, supplies, site events, and customer service initiatives.

• Facilitate daily patient census and multidisciplinary rounds where appropriate.

• Maintain clinical schedules to guarantee sufficient coverage and uninterrupted patient care.

• Collect, monitor, and analyze financial and operational data.

• Lead project management for operational programs, including operations meetings, patient experience, quality improvement, advanced provider/scribe programs, and student/resident rotations.

• Coordinate the recruitment and onboarding processes for providers, employees, locums, reservists, residents, and students.

• Ensure timely provider recredentialing and compliance with necessary licenses, certificates, and credentials.

• Make certain that site partners and employees complete required training and adhere to Vituity and hospital compliance programs.

• Manage People Operations/Human Resources relations and keep accurate site rosters.

• Develop and sustain site orientation checklists and manuals.

• Collaborate on the formulation of site practice policies and procedures.

• Handle medical records, data submissions, charge capture, notifications, and follow-ups.

• Ensure compliance with billing and documentation standards and coordinate monthly Revenue Cycle Management meetings.

• Complete required forms and requests, including death certificates, workers’ compensation claims, motor vehicle reporting, and pharmacy requests.

⛳️ Requirements

• Two to three years of experience in an office or healthcare environment is required.

• An Associate or Bachelor’s degree in Business Administration, Human Resources, or a related field is strongly preferred.

• Experience in the healthcare sector is preferred.

• Familiarity with healthcare and medical terminology is preferred.

• Understanding of general Human Resource principles is preferred.

• Awareness of Federal, State, and County Agencies that regulate the Healthcare Industry is preferred.

• Intermediate to advanced skills in MS Excel, Word, PowerPoint, and Outlook.

• Strong consultation, organizational, interpersonal, and work ethic skills are essential.

• Ability to prioritize tasks and thrive in a high-pressure environment.

• Self-directed, motivated, and adept at meeting deadlines.

• Proficient in expressing ideas and conveying information effectively in both verbal and written forms.

• Ability to comprehend client/customer relationships and enhance Vituity’s positive image.

• Capacity to understand and apply information management principles, data analysis interpretation, and continuous quality improvement tools/methodologies.

• Ability to remain flexible, cooperative, and engage in cross-organizational performance improvement initiatives.

• Proficient in operating office equipment and automated systems/applications/software.

• Skilled in establishing and maintaining effective working relationships.

• Competency in reading, understanding, and communicating in English to fulfill job duties.

• Ability to evaluate and present information in clear reports to Human Resources, Finance, and Executive teams.

🏝️ Benefits

• Monthly wellness events and programs, including yoga, HIIT classes, and more.

• Training opportunities to support and enhance your professional development.

• Team-building activities such as virtual scavenger hunts and holiday celebrations.

• Flexible working hours.

• Opportunities to participate in Vituity community events.

• Comprehensive health plan options.

• Coverage for dental, vision, HSA/FSA, life, and AD&D, among other benefits.

• Top-tier 401(k) retirement savings plans, featuring a $1.20 match for every dollar up to 6%, plus discretionary profit-sharing contributions.

• Generous paid time off, starting at 3-4 weeks annually.

• Discounts on student loan refinancing.

• Professional and Career Development Program.

• Employee Assistance Program (EAP) and travel assistance included.

• Wellness program offered.

• Annual corporate Success Sharing bonus program based on company performance.

• A purpose-driven culture focused on enhancing the lives of patients, communities, and employees.