Senior Site Contracts Specialist – Contract Navigator

This is a fully remote position, open to applicants in California.

📋 Description

• Facilitate the complete contracting process for both internal stakeholders and external entities, including professionals, institutions, and vendors.

• Assist stakeholders in navigating contracting procedures to minimize administrative workload and expedite project implementation.

• Oversee contract-related tasks from initiation to finalization, encompassing coordination, tracking, documentation, and resolution of issues.

• Assess requests, clarify business requirements, identify risks and gaps, and propose suitable solutions.

• Utilize independent judgment to address intricate, high-priority, or urgent matters.

• Establish and nurture relationships within a matrix organization.

• Influence results without direct authority while fostering timely, transparent, and informed decision-making.

• Collaborate with internal partner functions and external entities throughout contract development and negotiation.

• Negotiate business terms and financial aspects during discussions.

• Implement relevant strategies, standards, processes, and controls.

• Maintain oversight of contracts, purchase orders, invoices, and associated activities.

• Identify and resolve issues related to processes, purchase orders, invoices, and vendors, escalating when necessary.

• Spot opportunities for improvement, eliminate obstacles, share best practices, and assist in developing scalable tools and processes.

• Foster a customer-centric approach, enterprise mindset, cross-functional collaboration, compliance, ethics, safety, and responsible risk management.

⛳️ Requirements

• Bachelor's degree in science, business, law, operations, or a related discipline.

• Legal or paralegal credentials are preferred.

• A minimum of five years of relevant experience in a regulated, contract-heavy, or similarly complex CRO environment.

• Experience with site contracts, CDAs, HCP, Vendor Agreements, and/or other types of contracts.

• Strong critical thinking skills, with the ability to analyze complex information, foresee downstream impacts, and provide well-reasoned recommendations.

• Proven effectiveness in a matrix environment working with cross-functional teams and shared responsibilities.

• Excellent skills in stakeholder management, communication, negotiation, and influencing.

• Capability to juggle multiple priorities, work independently, and deliver accurate results within set timelines.

• Strong compliance aptitude, including the ability to interpret and apply policies, procedures, legal regulations, and ethical standards.

• Ability to identify potential compliance risks and appropriately escalate concerns.

• Preferred experience with contract processes, purchasing, invoicing, vendor management, or relevant systems and tools.

🏝️ Benefits

• Opportunities for career development and advancement.

• Supportive and engaged management.

• Training in technical and therapeutic areas.

• Peer recognition and a comprehensive rewards program.

• A culture that values inclusivity.

• Company car or car allowance.

• Medical, Dental, and Vision health benefits.

• Company matching for 401k contributions.

• Eligibility to participate in the Employee Stock Purchase Plan.

• Opportunities to earn commissions or bonuses based on individual and company performance.

• Flexible paid time off (PTO).

• Sick leave.

• Reasonable accommodations as needed.