Senior Project Specialist – Payments Focus

This is a fully remote position, open to applicants in Poland.

📋 Description

• Oversee and disseminate financial reports specific to studies, which include vendor/site invoices, investigator payments, and forecasts.

• Facilitate both internal and external meetings as directed by the Project Lead (PL).

• Prepare and circulate meeting minutes along with action items.

• Follow up with team members to ensure action items are completed.

• Record and evaluate Key Performance Indicators (KPIs) and provide status updates to clients under the guidance of the PL.

• Administer and implement site payments in accordance with Clinical Trial Agreements and agreements with site personnel.

• Manage and execute participant payments in compliance with regulatory standards and internal policies.

• Document payment transactions and update the relevant electronic systems.

• Prepare and manage payment requests within the assigned grant management system.

• Create Purchase Orders based on established contract values.

• Establish new suppliers for recently engaged site personnel.

• Monitor and track payment statuses, troubleshoot issues, and report discrepancies.

• Contribute to enhancements in the site payment process.

• Collaborate with budget, contract, start-up, legal, and finance teams.

• Manage financial communications with site contacts and staff.

• Communicate payment statuses and updates to sites and clinical teams.

• Serve as a subject matter expert on site payment processes and related inquiries.

• Execute assigned tasks autonomously in alignment with internal Standard Operating Procedures (SOPs).

• Support the high-quality execution of clinical trial payment activities in compliance with regulatory and quality standards.

⛳️ Requirements

• Moderate relevant experience in clinical research, with an understanding of clinical drug development and clinical trial operations.

• Minimum of 1 year of experience in clinical research within Poland.

• Experience in a Payment Specialist role or a similar capacity.

• Familiarity with payment processes or related procedures, with the ability to interpret contractual terms and conditions effectively.

• Solid understanding of Good Clinical Practice (GCP) guidelines and other applicable regulatory requirements.

• Excellent organizational abilities.

• Capability to manage multiple tasks simultaneously to meet deadlines.

• Self-driven and able to work independently.

• High proficiency in all MS Office applications.

• Strong communication, presentation, and interpersonal skills, both written and verbal.

• Ability to inform, influence, persuade, and convince others.

• Proficiency in both Polish and English languages.

🏝️ Benefits

• Opportunities for career development and advancement.

• Supportive and engaged management.

• Training in technical and therapeutic areas.

• Recognition from peers.

• Comprehensive total rewards program.

• An inclusive culture.

• Reasonable accommodations when necessary.