Senior Project Manager

This is a fully remote position, open to applicants in Canada.

📋 Description

• Act as the main operational liaison for external partners, grantors, and corporate funders throughout the lifecycle of projects.

• Organize and facilitate partner meetings, kickoff sessions, progress updates, and milestone check-ins.

• Communicate updates on project progress, manage changes in scope, and address external obstacles and timeline risks.

• Develop and uphold project management frameworks, templates, governance models, and real-time tracking systems.

• Evaluate and enhance digital project management tools and workflow practices.

• Convert funder agreements and grant proposals into actionable project timelines.

• Coordinate efforts among Programs, Fund Development, Marketing, Digital Product, and Finance teams.

• Maintain a centralized reporting matrix to track funder requirements and milestones.

• Monitor project budgets, burn rates, scope, fiscal compliance, time, and resource allocation.

• Create dashboards, resolve data discrepancies, and facilitate cross-functional execution.

• Prepare and contribute to funder reports, progress updates, renewal applications, and grant proposals.

• Record meeting notes, action items, decisions, and updates on project status.

• Review, edit, and synthesize written contributions from various departments.

⛳️ Requirements

• 6–8+ years of progressive, hands-on experience in project management.

• Proven track record of delivering complex, multi-stakeholder projects in non-profit, educational, technology, or public-sector settings.

• Experience as a primary external contact for high-value funders, government grantors, or corporate partners.

• Skilled in establishing project management frameworks, tracking systems, and digital collaboration tools for distributed teams.

• Proficient in project financial tracking, budget oversight, time-tracking implementation, and writing funder reports.

• Expertise in PMI/PMP, Agile, or hybrid project management methodologies.

• Technical proficiency with tools like Monday.com, Asana, Trello, ClickUp, and workflow automation.

• Familiarity with Canadian non-profit funding models, grant reporting cycles, and partner compliance expectations is a plus.

• Bilingual in English and French, with strong written and verbal communication skills in both languages.

• Excellent interpersonal, relationship-building, presentation, negotiation, problem-solving, written communication, storytelling, and financial-analysis abilities.

🏝️ Benefits

• Fully remote work.

• Competitive salary.

• 10 wellness days annually.

• 20 vacation days annually.

• Health benefits coverage from Day 1.

• Employer matching RRSP contribution program.