Senior Project Coordinator, Global Clinical Supplies

This is a fully remote position, open to applicants in Mexico.

📋 Description

• Offer administrative and technical support to the project team.

• Strategize, organize, and coordinate project administration tasks.

• Uphold procedures, guidelines, documentation, project records, and regulatory paperwork.

• Execute data entry and manage database repositories.

• Aid in the preparation and creation of reports while gathering data for analysis.

• Review, coordinate, and compile files and documents.

• Distribute project materials and documents.

• Process and monitor local regulatory, study-specific, and departmental documents.

• Review files and maintain correspondence and departmental records.

• Analyze and reconcile project documents, metrics, and findings reports within designated timelines.

• Clarify and resolve discrepancies in documentation.

• Assist with translation materials and ensure translation quality control.

• Draft, copy, and circulate communications, reports, documents, and forms.

• Conduct mass mailings and communications.

• Maintain vendor tracking systems.

• Provide access to company, client, and vendor systems.

• Support project management activities, reports, and editing of study plans as needed.

• Coordinate team calls and prepare as well as distribute meeting minutes.

• Stay informed about applicable GCPs, organizational and client SOPs, and protocol requirements.

• Execute project plans and adhere to project timelines as per the contract.

• Act as a resource for the project team.

• Help ensure files are audit-ready and contribute to responses for regulatory and audit inquiries.

• Mentor research and project teams in administrative tasks.

• Assist in training junior staff and aid leadership in identifying training needs.

⛳️ Requirements

• High School diploma or equivalent, along with relevant formal academic or vocational qualifications.

• Prior experience that provides the necessary knowledge, skills, and abilities to perform the role, totaling at least 4 years.

• Proficient oral and written communication, along with strong interpersonal skills.

• Capability to work as part of a team or independently as necessary.

• Excellent organizational skills and attention to detail, with the ability to manage multiple tasks efficiently and effectively.

• Competence in analyzing project-specific data/systems for accuracy and efficiency.

• High flexibility to adjust workload priorities based on changing project timelines.

• Familiarity with relevant regulations, procedural documents, GCPs, SOPs, and protocol specifics.

• Strong command of the English language and grammar.

• Good presentation abilities.

• Proficiency in MS Office and willingness to learn database systems and modern technology.

• Strong critical thinking, root cause analysis, and problem-solving skills.

• Ability to work under pressure to meet project/client deadlines and deliverables.

• Willingness to complete required training programs.

• Consistent and regular attendance is essential.

🏝️ Benefits

• Fully remote work arrangement.

• Standard Monday-Friday work schedule.