Senior Payroll Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the complete payroll cycle across multiple jurisdictions in the U.S. and Canada utilizing ADP Workforce Now.

• Process routine and off-cycle payrolls, which include bonuses, retroactive payments, and terminations.

• Review and reconcile payroll information in collaboration with HR, benefits, and finance departments.

• Execute payroll in accordance with collective bargaining agreements, covering union wage rates, shift differentials, premiums, and contractual pay stipulations.

• Confirm union employee earnings, including overtime, call-out pay, guaranteed hours, per diem, and negotiated compensation.

• Manage and reconcile union dues, initiation fees, and other labor-related deductions.

• Coordinate payroll modifications linked to union contracts, grievances, and negotiated settlements.

• Maintain payroll records and supporting documentation for represented staff.

• Ensure adherence to federal, state/provincial, and local laws, labor regulations, prevailing wage mandates, and collective bargaining agreements.

• Keep and update standard operating procedures for payroll processes.

• Assist with internal and external audits by providing payroll data and documentation.

• Investigate and resolve payroll discrepancies affecting represented employees.

• Maintain payroll system settings and enhance data quality.

• Collaborate on system cleanup and process optimization projects within ADP.

• Liaise with HR, Finance, Operations, IT, Labor Relations, and operational leaders.

• Act as a payroll subject matter expert for inquiries, escalations, and union payroll issues.

• Communicate payroll schedules, updates, and deliverables to internal teams.

• Support payroll modifications arising from collective bargaining negotiations, contract ratifications, wage increases, and labor agreements.

• Identify and implement scalable payroll practices.

• Contribute to system and process enhancements that facilitate business growth.

⛳️ Requirements

• Bachelor’s degree in Accounting, Finance, Human Resources, or a related field (or equivalent experience).

• 3–5+ years of payroll experience, encompassing multi-state U.S. and Canadian payroll.

• Experience in processing payroll for unionized workforces and interpreting collective bargaining agreements (CBAs).

• Familiarity with union payroll procedures, including union dues management, contract wage structures, overtime regulations, shift premiums, and negotiated compensation programs.

• Experience ensuring payroll compliance in a unionized setting, including labor-related audits and reporting obligations.

• Ability to interpret and apply payroll provisions outlined in collective bargaining agreements.

• Direct experience with ADP Workforce Now is required.

• Knowledge of UKG time management is a plus.

• Strong understanding of payroll compliance, tax regulations, wage laws, and reporting requirements.

• Experience in developing or maintaining standard operating procedures (SOPs) and internal controls.

• Exceptional verbal and written communication skills; comfortable working in a remote, collaborative environment.

• Ability to manage sensitive and confidential information with professionalism and discretion.

• Strong analytical abilities and meticulous attention to detail.

• Experience in a high-volume, rapidly growing company is highly desirable.

• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) is preferred.

• Experience in supporting global or M&A-related payroll transitions is preferred.

• Familiarity with general ledger interfaces, payroll journal entries, and financial reconciliations is preferred.

• Working knowledge of HRIS/payroll integrations and process mapping is preferred.

• Experience managing multiple union contracts across various locations, business units, or jurisdictions is preferred.

• Familiarity with prevailing wage regulations, labor compliance reporting, and payroll administration in regulated industries is preferred.

• Experience collaborating with Labor Relations, HR Business Partners, and operational leadership concerning represented employees is preferred.

🏝️ Benefits

• 8 company-paid holidays.

• 2 floating holidays.

• Paid time off (PTO).

• Medical, dental, and vision insurance.

• Employee Assistance Program.

• Employer-supported 401(k) with immediate 100% vesting.

• 3% employer match and 50% match on the next 2%.

• Health Savings Account (HSA).

• Mental health resources.

• Gym discounts.

• Discounted legal services.

• Discounted home and auto insurance.

• Pet insurance.

• Identity theft protection.

• Discounted Group Life & AD&D.

• Discounted Group Short- and Long-term Disability.

• Parental leave.