Payroll Manager

This is a fully remote position, open to applicants in United States.

📋 Description

• Take full ownership of the payroll cycle for the US and Canada in Workday, encompassing calculations, retroactive processing, off-cycle runs, and troubleshooting.

• Review and authorize the work of the Global Payroll Administrator for the US and Canada, establishing preparer/reviewer procedures.

• Conduct pre- and post-payroll audits and reconciliations, addressing discrepancies to identify root causes.

• Ensure accurate withholding for federal, state, local, provincial, and Quebec taxes, as well as managing multistate setups, reciprocity rules, CPP/QPP, EI/QPIP, and other relevant regulations.

• Supervise quarterly filings and year-end reporting, including W-2s, amendments, T4s, and RL-1s.

• Handle correspondence with tax agencies and investigate complex scenarios and compliance risks.

• Manage Canadian remittances, records of employment, and year-end reporting duties.

• Oversee the Canadian international accounting firm partner, including submission processes, review and approval, issue tracking, and service expectations.

• Prepare Canada for its anticipated transition to Deel connected to Workday in 2027.

• Lead the transition of US payroll processing from managed services to in-house, covering procedures, knowledge transfer, and cutover timelines.

• Manage the relationship with the Workday managed services partner during the transition and for ongoing quarterly and annual services.

• Identify and rectify manual or inefficient processes, leading improvement initiatives from initial scoping to rollout.

• Utilize Excel, Workday reporting, AI, and automation tools to minimize manual tasks and errors.

• Provide support for payroll integrations, acquisitions, and other transitional activities.

• Maintain documented controls and assist in internal and external audits.

• Collaborate with HR, Finance, Benefits, and Workday teams regarding data feeds, GL entries, and employee payroll inquiries.

• Report to the Global Payroll Director while working alongside the Global Payroll Administrator and International Payroll Manager.

⛳️ Requirements

• Over 10 years of progressive experience in US payroll, including independent management of multistate payroll.

• Practical experience in processing US payroll using Workday, including retroactive, off-cycle transactions, audits, reconciliations, and reporting.

• Strong understanding of federal, state, and local payroll taxes, year-end reporting, and amendments.

• Advanced proficiency in Excel, including handling large datasets, lookups, pivots, and complex reconciliations.

• Demonstrated record of process improvement with at least one project that was personally managed and successfully delivered.

• Excellent written and verbal communication skills, with the ability to discern when to escalate issues.

• Must be based in the US and able to work during Pacific or Eastern business hours.

• Hands-on experience with Canadian payroll, including provincial withholding, CPP or QPP, EI or QPIP, Quebec regulations, ROEs, and T4 and RL-1 reporting.

• Experience managing an outsourced payroll provider, including setting expectations and reviewing their work.

• CPP, FPC or similar certification is preferred.

• Familiarity with managed services and payroll tax providers like ADP or a Workday partner is preferred.

• Experience supporting mergers and acquisitions or payroll system integrations is preferred.

• Comfort with using AI tools and automation for payroll tasks, combined with sound judgment regarding confidentiality and compliance is preferred.

• Experience transitioning payroll processing from a managed services provider to in-house is preferred.

• Exposure to multinational payroll or Deel is preferred.

• Successful applicants must undergo a comprehensive criminal background check and verification of educational and employment history.

🏝️ Benefits

• Meaningful work within a culture that fosters innovation and career advancement.

• Competitive salary packages.

• Substantial bonus program.

• Comprehensive healthcare insurance.

• Pension/retirement matching options.

• Extensive life insurance coverage.

• Employee assistance programs.

• Generous time-off plans.

• Paid company holidays.