Senior Payroll Manager

This is a fully remote position, open to applicants in United States.

📋 Description

• Lead and manage the comprehensive payroll processing for over 2,000 employees across various states and legal entities.

• Direct the collection, validation, calculation, and documentation of payroll information for regular, off-cycle, bonus, and special payrolls.

• Review and authorize payroll calculations, deductions, earnings, taxes, garnishments, and direct deposits.

• Supervise payroll account reconciliations and entries related to the general ledger.

• Conduct payroll audits and ensure accuracy in employee payroll records.

• Review, audit, and sanction employee timecards, timekeeping systems, and time clock records.

• Maintain payroll account balances along with supporting documentation for financial reporting, workers’ compensation, and audits.

• Manage and mentor an offshore team of payroll specialists.

• Investigate and resolve complex payroll discrepancies, tax concerns, and employee inquiries.

• Collaborate with Human Resources, Finance, Accounting, Benefits, and Operations departments.

• Propose and implement best practices for payroll administration.

• Communicate changes, updates, and policies related to payroll.

• Ensure adherence to federal, state, and local payroll tax laws, wage and hour regulations, garnishments, and reporting standards.

• Oversee compliance with State Unemployment Insurance, EDD notifications, ADP tax compliance, and other regulatory obligations.

• Process incoming notifications, including garnishments and inquiries.

• Perform additional assigned responsibilities.

⛳️ Requirements

• Bachelor’s degree in Accounting, Finance, Human Resources, Business Administration, or a related discipline, or an equivalent mix of education and experience.

• At least 10 years of progressive experience in payroll administration, with a minimum of 4 years in a leadership or management capacity.

• Demonstrated experience in managing high-volume, multi-state, and multi-entity payroll operations.

• Experience in leading and overseeing offshore payroll teams.

• Extensive proficiency with Paylocity Payroll and HRIS.

• In-depth understanding of federal, state, and local payroll laws, wage and hour regulations, payroll tax compliance, and employment regulations.

• Strong analytical and problem-solving abilities.

• Capability to manage confidential information with integrity.

• Strong leadership and team management skills.

• Familiarity with ADP Systems.

• Proficient in Microsoft Office and payroll software.

• Excellent verbal and written communication skills.

• Certification as a Payroll Professional (CPP) or Payroll Compliance Professional (PCP).

• Bilingual proficiency in English and Spanish is preferred.

• Preference for candidates in the Midwest time zone.

• Physical ability to stand, walk, bend, and twist frequently; sit for prolonged periods; work in front of monitors for extended durations; perform frequent bilateral hand movements; possess good finger dexterity; and tolerate noisy environments, including small spaces and loud music.

🏝️ Benefits

• Competitive salary and performance-based incentives.

• Comprehensive health, dental, and vision insurance.

• Retirement savings plan with employer matching.

• Generous paid time off and holiday schedule.

• Opportunities for professional development and growth.