Senior Payroll & Compliance Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Manage two payroll cycles from start to finish: weekly for fulfillment center and hourly showroom teams, and bi-weekly for corporate and salaried showroom teams.

• Oversee new hires, terminations, clawbacks, corrections, direct deposit updates, and ad-hoc termination payments.

• Audit every pre-process register prior to funding and resolve any discrepancies with Newfront.

• Address or redirect employee paycheck inquiries within one business day.

• Take ownership of the U.S. compliance calendar, including annual EEO-1, CA Pay Data, and OSHA 300 filings.

• Translate legislative changes across approximately 35 states into relevant actions and brief the People team accordingly.

• Conduct background-check reviews and escalations, as well as quarterly health exclusion checks.

• Lead the annual February Compliance Refresh to achieve 100% completion.

• Collaborate with Legal and external counsel on handbook and policy reviews every two years.

• Design and implement internal controls across payroll and compliance, maintaining audit evidence.

• Build, test, and oversee automation, scheduled tasks, skills, and workflow tools.

• Report to the People Operations Manager and work closely with People Ops, Accounting, and Newfront.

⛳️ Requirements

• Proven experience managing multi-state U.S. payroll end to end using an enterprise HRIS such as Paylocity or similar systems.

• Familiarity with payroll inputs, timecard corrections, off-cycle and termination payments, garnishments, and final reviews before funding.

• Experience managing a compliance calendar that includes EEO-1, OSHA, nondiscrimination testing, and state reporting.

• Knowledge of background checks, I-9 reviews, required training, and policy creation and revisions.

• Direct experience with California or New York employment law is highly advantageous.

• Experience collaborating with Legal and external counsel on handbook language and translating legal redlines into practical policy.

• Proficiency in testing processes against known-good outputs, creating checks, and documenting SOPs.

• Ability to clearly explain paychecks and payroll figures.

• Strong capability to manage deadlines, processing, and filing timelines.

• 5–8 years of experience in payroll and compliance, including a minimum of 3 years managing multi-state U.S. payroll.

• Certifications such as CPP, FPC, SHRM-CP, SHRM-SCP, PHR, or SPHR are not mandatory but would enhance expertise.

🏝️ Benefits

• Competitive salary with significant opportunities for career growth.

• Advancement based on performance.

• Company-sponsored medical, dental, and vision insurance.

• Retirement savings plan with company matching contributions.

• Flexible spending accounts available.

• Generous paid parental leave and paid time off (PTO).

• Winter Wonder Week: the entire company enjoys a paid week off at the end of the year.

• Remote work stipend to assist in setting up your home office.

• Benefits for physical, mental, and emotional well-being, as well as parenting, childcare, and financial planning.

• Access to leading tools like Claude and ChatGPT from day one.

• Team gatherings twice a year.