Senior Payroll & Benefits Administrator

This is a fully remote position, open to applicants in United States.

📋 Description

• Take complete ownership of US payroll processing for over 500 employees.

• Oversee payroll inputs and modifications, including new hires, terminations, compensation adjustments, bonuses, deductions, and leaves of absence.

• Detect and resolve any payroll discrepancies that may arise.

• Act as the primary payroll subject matter expert, addressing employee inquiries effectively.

• Collaborate with ADP and internal stakeholders to tackle payroll, tax, and deduction-related issues.

• Handle multi-state payroll and tax obligations, ensuring compliance with New York's Convenience of the Employer rule and associated withholding.

• Manage payroll alongside benefits administration related to invoicing.

• Supervise changes in employee deductions and qualifying life events.

• Review and reconcile invoices for benefits and monitor self-funded plan activities.

• Confirm employee eligibility, enrollment, payroll deductions, and associated plan fees.

• Work in conjunction with the Accounting department on discrepancies and financial reconciliations.

• Assist with month-end, year-end, W-2 preparation, open enrollment, benefits renewals, audits, and other recurring processes.

• Maintain accurate documentation and controls.

• Identify opportunities to automate, simplify, and scale payroll and benefits processes.

• Collaborate with Finance, People Ops, ADP, and benefits partners.

⛳️ Requirements

• Minimum of 4 years of practical experience in payroll and benefits administration.

• Proven experience managing payroll through ADP Workforce Now for a workforce of at least 500 employees in the US.

• Demonstrated experience handling multi-state payroll.

• Experience in reconciling benefits invoices effectively.

• Strong knowledge of federal, state, and local payroll and tax regulations.

• Hands-on experience in benefits administration and invoice reconciliation processes.

• Ability to pinpoint discrepancies in payroll, HRIS, carrier, and vendor data.

• High proficiency in Excel or Google Sheets.

• Comfortable dealing with large datasets, reconciliations, audits, and reporting tasks.

• Strong attention to detail and a commitment to meeting deadlines.

• Excellent, empathetic communication skills coupled with sound judgment.

• Experience with self-insured benefits plans and familiarity with New York's Convenience of the Employer rule is strongly preferred.

• Availability to work East Coast hours.

🏝️ Benefits

• Flexible work hours.

• Flexible vacation policy.

• Generous 401K matching program.

• Parental leave benefits.

• Team-building events.

• Wellness budget.

• Learning reimbursement opportunities.

• Equity options.

• Fully remote work available within the United States.

• Equal employment opportunity offered.