Senior Operations Officer – Executive Support, Project Coordination, Systems Integration

This is a fully remote position, open to applicants in Virginia.

📋 Description

• Act as a reliable operational partner to the COO by anticipating requirements, managing conflicting priorities, safeguarding time and focus, and suggesting actionable next steps.

• Oversee the COO's calendar, inbox, travel arrangements, expenses, and daily tasks.

• Prepare succinct and precise briefings, decision memos, and materials for executives and board meetings.

• Manage sensitive HR, legal, financial, and board-related information, promptly addressing compliance risks.

• Organize leadership meetings, Operations team check-ins, planning sessions, and board preparations.

• Ensure meetings are conducted with clear agendas, notes, decisions, and assigned actions.

• Monitor interconnected discussions and workstreams, including decisions made, commitments, dependencies, and follow-up actions.

• Facilitate cross-functional initiatives across Finance, People & Culture, Compliance, and Operations Support.

• Independently oversee specific projects from the planning phase to delivery.

• Design, execute, and maintain integrated workflows utilizing Asana, Notion, Slack, and AI tools.

• Leverage AI and automation to minimize manual tasks while preserving confidentiality, accuracy, and human oversight.

• Assist colleagues in adopting established systems and standardized working methods.

⛳️ Requirements

• A minimum of 5 years of experience in executive support, operations, or project coordination, preferably assisting senior leaders in a dynamic, fast-paced setting.

• Outstanding organizational skills and attention to detail.

• A strong sense of curiosity and initiative.

• Excellent judgment and adaptability to changing situations.

• Capability to manage defined projects and engage stakeholders without formal authority.

• Proficiency in AI and various systems.

• Confidence in using Google Workspace, Slack, Asana, and Notion.

• Strong communication and synthesis abilities.

• Ability to manage sensitive information with care.

• A dedication to global justice, citizen empowerment, and social change.

• Proficient in written and spoken English is essential.

🏝️ Benefits

• 5 weeks of paid vacation annually.

• 10 paid holidays each year.

• Up to $3,000 per year allocated for training and development.

• Up to $1,500 per year for language development.

• Workspace rental for out-of-home work.

• Fully remote organization.

• Work schedule aligned with US Eastern Time.