Senior New Business Project Manager

This is a fully remote position, open to applicants in Colombia.

📋 Description

• Oversee the complete project management of global pitches, from the initial brief to the final submission.

• Handle multiple simultaneous pitches across various sectors including Digital, Technology, Film, CGI, Motion Design, and Print/POS.

• Implement project management and production processes in collaboration with partners.

• Maintain and enhance pitch management tools, templates, and workflows.

• Conclude each pitch with comprehensive documentation, financial reconciliation, and a learning-oriented debrief.

• Serve as the main contact for new pitch briefs, transforming evolving briefs into actionable plans.

• Manage scoping, cost estimation, timelines, milestones, and resource scheduling.

• Coordinate staffing in collaboration with the Delivery Lead and Resource/Studio Manager.

• Identify stakeholders, communication requirements, risks, dependencies, and obstacles.

• Prepare and facilitate pitch kick-off meetings.

• Coordinate efforts among creative, strategy, production, and senior leadership teams.

• Integrate AI workflows into project plans and utilize generative AI tools to enhance efficiency.

• Provide senior stakeholders with status updates and weekly action items.

• Collaborate across different markets and time zones.

• Manage budgets, cost estimates, purchase orders, invoicing, reconciliation, and cost overages.

• Source and negotiate with freelancers, production partners, and suppliers.

• Oversee changes in scope, budget, timeline, and resources.

• Address issues, mitigate risks, and ensure high-quality final submissions.

• Monitor team utilization and output.

⛳️ Requirements

• A minimum of 8 years of successful project management experience in an agency, in-house studio, or new business setting.

• Proven ability to deliver complex, multi-stakeholder projects on time and according to specifications.

• Experience in managing the pitch process from start to finish.

• Proficiency in managing project-level production budgets, including cost estimation, supplier negotiation, and financial reconciliation.

• Familiarity with creative and production workflows.

• Strong organizational and time management capabilities.

• Capacity to manage multiple pitches and deadlines concurrently.

• Skills in stakeholder and cross-functional team management.

• Experience in process enhancement.

• Attention to detail and quality assurance expertise.

• Advanced proficiency with generative AI tools, including the design of AI-assisted workflows for a team.

• Proactive thinking and systematic project execution.

• Understanding of AI capabilities and limitations, with the necessity for human oversight and quality control.

• Proficiency with project management platforms such as Monday.com, Asana, or Smartsheet.

• Fluency in Google Workspace and/or Microsoft 365, Zoom, and Teams.

• Familiarity with OMG.

• Professional proficiency in English.

• Formal degrees are appreciated but not mandatory; equivalent experience is considered.

🏝️ Benefits

• Equal opportunity employer dedicated to fostering an inclusive working environment.

• Sustainability initiatives with scientifically based emissions reduction goals.

• AI-supported tools and workflows designed to enhance efficiency and quality of output.

• Training offered for OMG.

• Flexible remote work options available from Colombia.