Senior Litigation Docketing Specialist

This is a fully remote position, open to applicants in California, +3 more states.

📋 Description

• Conduct independent reviews of legal documents and litigation correspondence to calculate, record, and distribute docket dates.

• Review court dockets as necessary.

• Confirm jurisdiction, court/venue, relevant authorities, and calculated dates.

• Adjust deadlines in accordance with federal, state, statutory, agency, and local rules and practices.

• Input litigation deadlines into Milana, the firm’s litigation docketing system.

• Provide proactive assistance to litigation teams and collaborate with docketing attorneys.

• Perform quality reviews of your own work following internal protocols and escalate queries to the Litigation Docketing Manager and docketing attorneys.

• Support inter-department training focused on research and interpretation of court rules.

• Conduct quality reviews of Docketing Specialists’ work products.

• Address inquiries from litigation teams regarding docketed events, deadlines, and court rules.

• Prepare and distribute regular docket reports and additional reports as requested.

• Research court rules for assigned jurisdictions and present findings to case teams.

• Maintain and enhance processes and procedures to improve efficiency and reduce risk.

• Recommend enhancements to docketing procedures and workflows.

• Promote and ensure adherence to firm docketing policies, procedures, best practices, and workflows.

⛳️ Requirements

• Over 5 years of experience in docketing, specifically in computing deadlines across federal, state, and agency court jurisdictions.

• Proficient with rules-based docketing systems.

• Experience with Milana is preferred.

• Comprehensive knowledge of litigation docketing processes within a law firm.

• Familiarity with procedural rules in federal and state courts.

• Proven understanding of the litigation lifecycle.

• Dependable and detail-oriented.

• Strong analytical, organizational, communication, time management, and technical skills.

• Highly motivated and proactive with a keen eye for detail.

• Ability to exercise independent and professional judgment.

• Excellent customer service skills and capability to manage multiple tasks.

• Ability to work effectively under pressure to meet tight deadlines.

• Capacity to identify issues, draw valid conclusions, present them clearly and concisely, and develop and implement solutions.

• Ability to thrive in a team-oriented environment.

• Availability to work from 8:30 AM to 5:30 PM Pacific Time, regardless of work location.

🏝️ Benefits

• Competitive salary.

• Opportunities for discretionary bonuses.

• Comprehensive medical and dental insurance.

• Generous paid time off policy.

• Tuition reimbursement program.

• Award-winning retirement and profit-sharing plans with employer contributions.

• Backup childcare services.

• Health and wellness initiatives.

• Family-friendly work environment.

• Remote-first work arrangement with a focus on work-from-home and no expectation for regular office attendance.