Senior Lease Analyst, Rent

This is a fully remote position, open to applicants in Arizona, +17 more states.

📋 Description

• Oversee Lease Administration functions and implementations, managing relationships with clients and vendors, along with schedules, reports, communication plans, and process flows.

• Act as the primary contact for clients and internal stakeholders concerning global lease administration issues.

• Comprehend client business objectives, real estate portfolio strategies, and service expectations.

• Keep client agreement details updated in WorkTrac, including scope, fees, billing frequency, and payee information.

• Conduct meetings and reviews with clients, presenting portfolio updates, key metrics, and performance reports.

• Create and maintain client governance programs, reporting schedules, communication methods, and business reviews.

• Monitor and communicate lease expirations, option exercise dates, and other essential information.

• Handle client escalations and devise strategies to mitigate account-related risks.

• Supervise global team delivery in accordance with client processes and contracts.

• Engage in new business pitches and client presentations.

• Assign database management responsibilities to global team members.

• Set up calls and internal communication schedules with global lease administration account teams.

• Abstract or input rental obligations and other lease information following client standards.

• Ensure final quality control for abstraction processes.

• Utilize Colliers360, dashboards, WorkTrac, and related systems.

• Confirm and authorize monthly client billing and pass-through expenses.

• Manage vendors, validate invoices against lease terms, and resolve discrepancies.

• Analyze recovery clauses, establish recovery pools, calculate tenant recovery costs, and review caps, base years, and exclusions.

• Prepare and review lease-related financial statements, disclosures, reports, rental payment schedules, and reconciliations.

• Generate budget-versus-actual rent obligation variance reports.

• Oversee third-party utility management payments.

• Track tenant improvement allowance disbursements and ensure landlord obligations are met.

• Maintain lease accounting records in compliance with US GAAP (ASC 842) and IFRS 16.

• Guarantee adherence to lease accounting standards and company policies.

• Monitor accounts receivable and escalate issues as necessary.

• Reconcile outstanding balances and resolve disputes between landlords and clients.

• Assist with both internal and external audits.

• Supervise, review, and authorize Rent, CAM, Operating Expense, Tax, and Insurance payments to landlords.

• Review and validate Consumer Price Index adjustments.

• Maintain file systems and ensure the integrity of database data.

• Track and resolve exceptions within the database.

• Assist with account onboarding and transition processes.

• Maintain account processes, procedures, and playbooks in collaboration with the Director.

⛳️ Requirements

• Minimum of 5 years of relevant experience in commercial real estate lease administration and/or accounting and property management sectors.

• An associate or bachelor’s degree in business, accounting, real estate, or a related field is preferred.

• Proficient in commercial real estate database applications such as Visual Lease, APEX, ProLease, CoStar, WorkTrac, Lucernex, Planon, Manhattan, or other portfolio management database systems.

• Proven expertise and success in managing multi-line global accounts with over 1,000 leases and a global account management structure.

• Intermediate proficiency in Microsoft Office tools, including Word, PowerPoint, Excel, and OneNote.

• Strong understanding of FASB / IFRS accounting rules and general accounting principles is preferred.

• Demonstrated ability to work independently, ideally in a remote setting.

• Excellent time management skills.

• General understanding of AI technology and willingness to adapt to evolving technology.

• Applicants must currently be authorized to work in the United States on a full-time basis.

• Employer will not sponsor applicants for work visas.

• Direct applicants only; no agencies, please.

🏝️ Benefits

• Employer-subsidized medical benefits, including RX, dental, and vision coverage.

• Employer-paid basic life/AD&D insurance.

• Short-term and long-term disability insurance.

• 401k plan with employer matching contributions.

• 10 days of sick leave.

• A minimum of 15 days of annual vacation.

• Unlimited time off for specific senior-level positions.

• 10 paid holidays.

• Two personal flex days.

• 12 weeks of paid parental leave for birth parents after 90 days of employment.

• 4 weeks of paid parental leave for non-birth parents, including adoptive and foster parents, after 90 days of employment.

• Equal opportunity employer.

• Reasonable accommodation support available during the hiring process.