Senior Lease Analyst

This is a fully remote position, open to applicants in Connecticut, +19 more locations.

📋 Description

• Oversee Lease Administration activities and implementations, client and vendor interactions, schedules, reports, communication strategies, and process workflows.

• Act as the primary contact for clients and internal stakeholders concerning global lease administration issues.

• Comprehend client business goals, real estate portfolio strategies, and service expectations.

• Maintain details of client agreements, including scope of work, fee structures, billing frequencies, and payee information within WorkTrac.

• Conduct regular meetings and reviews with clients, presenting updates on portfolios, key metrics, and performance reports.

• Develop and uphold client governance programs, reporting schedules, communication methods, and business reviews.

• Monitor and communicate lease expiration dates, option exercise deadlines, and other essential information.

• Identify potential account risks, devise mitigation strategies, and manage project solutions.

• Supervise global team service delivery in accordance with client-specific processes and contracts.

• Engage in presentations for both new and existing client business proposals.

• Schedule weekly calls and establish internal communication routines with global lease administration account teams.

• Prepare and lead impactful communications with a professional demeanor.

• Adapt to the evolving landscape of AI technology.

• Oversee the abstraction and input of lease rental obligations in line with client standards.

• Ensure final quality control for abstraction processes.

• Utilize Colliers360, dashboards, WorkTrac, and related systems.

• Verify and authorize monthly client billing and pass-through expenses.

• Analyze recovery clauses, establish recovery pools, calculate tenant recovery expenses, and review caps, base years, and exclusions.

• Prepare monthly schedules for rental payments.

• Track accounts receivable and escalate any issues as necessary.

• Reconcile outstanding balances and address disputes with landlords and clients.

• Oversee, review, and approve rent, CAM, operating expenses, tax, and insurance payments to landlords.

• Review legal documents and confirm adjustments based on the Consumer Price Index.

• Maintain file systems and ensure data integrity within databases for tenant and lease information.

⛳️ Requirements

• A minimum of 5 years of relevant experience in commercial real estate lease administration and/or accounting and property management, within the Landlord or Tenant sector.

• An associate or bachelor’s degree in business, accounting, real estate, or a related field is preferred.

• Familiarity with commercial real estate database applications such as Visual Lease, APEX, ProLease, CoStar, WorkTrac, Lucernex, Planon, Manhattan, or other portfolio management systems.

• Proven expertise and success in managing multi-line global accounts with over 1,000 leases and a global account management framework.

• Intermediate proficiency in Microsoft Office tools, including Word, PowerPoint, Excel, and OneNote.

• Comprehensive understanding of FASB / IFRS accounting standards and general accounting principles is preferred.

• Ability to work independently with a successful track record, preferably in a remote capacity.

• Strong time management abilities.

• Must be authorized to work in the United States on a full-time basis.

• Employer will not sponsor applicants for work visas.

• Direct applications only; no agencies.

🏝️ Benefits

• Employer-subsidized medical benefits, including prescription drug, dental, and vision coverage.

• Employer-paid basic life/AD&D insurance.

• Short-term and long-term disability insurance.

• 401(k) plan with employer matching.

• 10 days of sick leave.

• A minimum of 15 vacation days annually.

• Unlimited time off eligibility for specific senior-level positions.

• 10 paid holidays.

• Two personal flex days each year.

• 12 weeks of paid parental leave for birth parents after 90 days of employment.

• 4 weeks of paid parental leave for non-birth parents, including adoptive and foster parents, after 90 days of employment.

• Equal opportunity employer with a commitment to reasonable accommodation support.