Senior Lease Administrator

This is a fully remote position, open to applicants in California.

📋 Description

• Oversee the daily management of ALO’s retail lease portfolio.

• Evaluate recurring lease payment responsibilities, one-time invoices, and annual reconciliations; contest discrepancies and monitor recoveries until resolved.

• Collaborate with accounting teams on payment timelines, prompt processing, missed or erroneous payments, and landlord balances.

• Facilitate vendor setup and maintenance activities.

• Administer tenant improvement allowance collections, documentation, deadlines, and reporting of outstanding balances.

• Produce financial and portfolio reports to aid in budgeting, forecasting, and strategic business decisions.

• Analyze lease abstracts and amendments while maintaining the lease database.

• Relay lease executions, amendments, and significant lease terms to internal teams.

• Oversee the lease administration inbox and landlord inquiries, emphasizing urgent communications and tracking issues to resolution.

• Investigate discrepancies in landlord accounts and resolve them directly with landlords.

• Serve as a liaison with legal teams and landlords regarding lease disputes, formal notices, and issues needing legal review.

• Keep comprehensive lease files and relevant correspondence.

• Organize compliant certificates of insurance in collaboration with insurance providers and internal partners.

• Conduct lease audits, identify discrepancies and risks, and coordinate necessary corrective actions.

• Record issues, decisions, approvals, and resolutions to meet internal control and audit requirements.

⛳️ Requirements

• A Bachelor’s degree in Business Administration, Real Estate, Finance, or a similar field, or equivalent practical experience.

• At least three years of lease administration experience, ideally with a multi-location retailer, or equivalent experience managing a complex lease portfolio.

• Strong capability to interpret commercial leases, amendments, and financial obligations, including retail-specific lease provisions.

• Experience in reviewing occupancy costs, annual reconciliations, landlord accounts, and tenant improvement allowance claims.

• Proven ability to independently resolve complex issues, prioritize competing deadlines, and see matters through to completion.

• Excellent written and verbal communication skills, with the ability to collaborate effectively with landlords, external partners, and cross-functional teams.

• Exceptional organizational skills, attention to detail, and sound judgment when managing confidential information and escalating risks.

• International lease administration experience is a plus.

🏝️ Benefits

• Competitive salary and performance-based bonuses.

• Comprehensive health, dental, and vision insurance plans.

• Generous paid time off and holiday schedule.

• Opportunities for professional development and career advancement.

• Flexible work arrangements and a supportive work environment.