Senior Global Clinical Supplies Project Coordinator

This is a fully remote position, open to applicants in Mexico.

📋 Description

• Provide administrative and technical assistance to the Global Clinical Supplies Project Team.

• Plan, organize, and coordinate responsibilities related to project administration.

• Maintain procedures, guidelines, documentation, project records, and database repositories.

• Ensure that regulatory documents are accurate, processed, and approved.

• Perform data entry and generate reports and data collections for analysis.

• Support quality reviews and mentor junior staff members.

• Review, coordinate, and compile files and materials.

• Distribute project documents, supplies, communications, reports, and forms.

• Process and track regulatory, study-specific, departmental, and vendor documents.

• Review files while maintaining correspondence and departmental records.

• Analyze and reconcile project documents, metrics, and findings reports.

• Clarify and resolve any documentation discrepancies.

• Assist with translation materials and ensure translation quality control.

• Maintain vendor trackers and manage access to company, client, and vendor systems.

• Process local payments.

• Support project management with ad-hoc activities, reports, and study plan revisions.

• Coordinate team conference calls and distribute meeting minutes.

• Stay informed about GCPs, SOPs, and protocol-specific requirements.

• Implement project plans and adhere to project timelines.

• Act as a resource for the project team.

• Assist with audit-ready files and responses to regulatory audits.

• Train junior staff and aid leadership in identifying training needs.

⛳️ Requirements

• High/Secondary school diploma or equivalent, along with relevant formal academic or vocational qualifications.

• Certificates may be required for technical positions.

• A minimum of 4 years of comparable previous experience.

• Strong oral and written communication skills, along with interpersonal abilities.

• Ability to work effectively in a team or independently.

• Excellent organizational skills and a keen attention to detail.

• Capability to manage multiple tasks efficiently and effectively.

• Proficiency in analyzing project-specific data and systems.

• Strong customer service orientation.

• Flexibility to adjust priorities in response to workload changes.

• Familiarity with applicable regulations and procedural documents.

• Solid command of the English language and grammar.

• Good presentation skills.

• Proficient in Microsoft Office Suite.

• Ability to learn new database systems and modern technologies.

• Critical thinking, root cause analysis, and problem-solving skills.

• Capacity to work under pressure and meet deadlines.

• Willingness to complete required training programs.

• Regular and consistent attendance is essential.

🏝️ Benefits

• Support for health and wellbeing.

• Reasonable accommodations for individuals with disabilities.

• Equal employment opportunity.