Senior Executive Support Coordinator

This is a fully remote position, open to applicants in Massachusetts, +1 more state.

📋 Description

• Deliver high-level executive coordination and administrative assistance to a designated group of Market Leaders or other Development executives.

• Oversee intricate calendars and scheduling for the assigned leaders.

• Prepare leaders and stakeholders for meetings and events.

• Facilitate executive and stakeholder engagement with external partners, prospects, corporate accounts, volunteers, and internal teams.

• Create agendas, briefing documents, meeting packets, presentation templates, background materials, and records.

• Organize meeting and event logistics, document decisions, distribute action items, and arrange follow-ups.

• Manage market board recruitment, applications, onboarding, orientations, meetings, speakers, content, invitations, RSVPs, attendance, quorum tracking, and communications for market-focused portfolios.

• Prepare materials for board meetings and maintain engagement information for market-focused portfolios.

• Assist CEOs Against Cancer chapters through meetings, events, networking, recruitment, onboarding, communications, and member engagement for market-focused portfolios.

• Provide executive assistant-like support, engagement calendars, follow-up communications, and commitment tracking for channel-focused portfolios.

• Collaborate with Executive Support Senior Coordinators and the Centralized Support Services team to share best practices, balance workloads, offer backup coverage, maintain records, and enhance executive support services.

⛳️ Requirements

• Bachelor's degree preferred or a combination of education and relevant work experience.

• 3-5 years of experience in supporting executives or senior leaders, managing complex administrative tasks, supporting boards or volunteer chapters, coordinating external stakeholder engagement, or similar experience.

• Outstanding organization, attention to detail, follow-through, and time-management capabilities.

• Ability to anticipate needs, exercise sound judgment, maintain discretion, and manage confidential or sensitive information appropriately.

• Exceptional written, verbal, listening, and interpersonal communication skills with a professional, customer-focused approach.

• Ability to cultivate productive relationships and communicate effectively with senior leaders, staff, board members, volunteers, donors, prospects, corporate accounts, CEOs, Executive Assistants, and other external partners and stakeholders.

• Capacity to handle multiple complex priorities across an assigned leader portfolio, tailor support to market or channel needs, resolve conflicts, and meet deadlines in a fast-paced environment.

• Strong skills in meeting coordination, project organization, note-taking, action-item tracking, and follow-up.

• Proficiency in preparing accurate, polished agendas, briefing materials, meeting packets, presentations, communications, and records.

• Skilled in Salesforce data entry and Microsoft Office and Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint, with the ability to learn proprietary systems and evolving workflows.

• Ability to foster continuous improvement through feedback, documentation, process refinement, and consistent service delivery.

• Occasional travel may be necessary for critical meetings and/or events.

🏝️ Benefits

• Generous paid time off policy.

• Medical benefits.

• Dental benefits.

• Retirement benefits.

• Wellness programs.

• Professional development programs to enhance staff skills.

• Home office environment.