This is a fully remote position, open to applicants in Colombia, +5 more countries.

📋 Description

• Oversee the founder's calendar, inbox, and travel arrangements, ensuring they are always one step ahead.

• Manage weekly priorities, prepare for meetings, follow up on action items, and track progress.

• Represent the founder in communications with clients, vendors, and team members via calls and emails.

• Develop and sustain workflows utilizing Notion, Asana, Zapier, Google Workspace, and AI assistants.

• Maintain an organized and up-to-date CRM (such as HubSpot or similar).

• Create documents, presentations, and reports, along with conducting light research.

• Identify and resolve bottlenecks proactively without needing direction.

⛳️ Requirements

• A minimum of 4 years of experience as an Executive Assistant or in a chief-of-staff role, with at least 2 years supporting a US founder or executive.

• Proficiency in English at a C1 level or higher, with comfort in handling live client calls.

• Strong familiarity with Google Workspace and proficiency in at least one project management tool.

• Practical experience using AI tools to enhance productivity.

• A sense of discretion, a sense of ownership, and a quick response time during US business hours.

• Experience in professional services, finance, or real estate is preferred.

• Familiarity with HubSpot is preferred.

• Experience with Zapier or Make is preferred.

• Foundational experience, self-created workflows, and a proven track record of managing operations independently are advantageous for top candidates.