Executive Assistant

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Facilitate 15-minute morning briefings to establish priorities and accept assigned tasks.

• Conduct 15-minute evening check-ins to review progress and address any unresolved issues.

• Leverage tools like Claude, ChatGPT, and automation workflows to create schedules, streamline outreach, consolidate syllabi, and enhance routines.

• Manage the master calendar encompassing academic, sales, district, tour, and extracurricular obligations.

• Resolve scheduling conflicts a minimum of two weeks in advance.

• Transcribe recorded sales practice sessions within 24 hours, extracting metrics such as filler-word count and talk-to-listen ratio.

• Provide one-page prospect research briefs 48 hours prior to graded role-plays.

• Monitor testing-center booking periods.

• Review course announcements and deliver a concise five-line summary every Sunday evening.

• Maintain grade tracking systems.

• Address administrative tasks and personal errands, including appealing parking tickets, processing vendor refunds, and stocking business cards.

• Assist with app-store launch logistics, national chapter outreach, fundraising tracking, and event coordination.

⛳️ Requirements

• Must be located in LATAM or South Africa.

• C1 English proficiency is mandatory; the selected candidate will communicate exclusively in English throughout the entire shift.

• Advanced skills in AI with practical experience utilizing Claude, ChatGPT, and automation tools.

• Must be proactive and detail-oriented, with a strong focus on dates, deadlines, and tracking.

• Comfortable with enforcing accountability and independently resolving conflicts.

• Proven capability to meet tight deadlines, including 24-hour transcriptions, 48-hour prospect briefs, and immediate morning testing alerts.

• A genuine interest in sales methodologies is essential.

• Outstanding written and verbal communication skills in English.

• Ability to distill complex updates into clear, impactful briefings.

• Must submit a resume along with an English audio recording.

• Provide a publicly accessible link to a 30–90 second English audio or video recording.

• Upload a screenshot of an internet speed test result.

• Share a portfolio link that excludes contact information.

🏝️ Benefits

• Engage in a dynamic work environment with opportunities for growth and development.

• Collaborate with a diverse team dedicated to excellence.

• Access to cutting-edge tools and technologies to enhance productivity.