Executive Assistant, ENG

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee and manage calendars, arrange appointments, and coordinate meetings and travel plans for clients.

• Employ software tools such as Monday.com, Asana, Trello, Zoom Workplace, RingCentral, and/or HubSpot to develop and sustain necessary systems.

• Manage incoming and outgoing communications, including emails, phone calls, and other forms of correspondence.

• Assist in the preparation and distribution of reports, presentations, and other relevant documents.

• Deliver outstanding client service by promptly addressing inquiries and concerns.

• Manage multiple mailboxes as needed to support clients, including CEOs and COOs.

• Collaborate with team members to ensure smooth operations and support across various departments.

• Uphold confidentiality and discretion when dealing with sensitive information.

• Identify opportunities to improve efficiency and effectiveness in administrative processes.

⛳️ Requirements

• Demonstrated experience as an Executive Assistant or in a similar administrative role.

• Exceptional organizational, time-management, and multitasking skills.

• Excellent written and verbal communication abilities.

• Familiarity with managing social media platforms and content management systems.

• Capacity to maintain confidentiality and manage sensitive information.

• Willingness to work within US time zones (PST, EST, CST).

• High school diploma or an equivalent qualification.

• A reliable and high-speed internet connection, preferably 25 MBPS or higher, with a backup solution in case of power interruptions or service provider issues.

• Personal PC/laptop with 8GB RAM, and a processor of Core i5 / AMD Ryzen 3 / 2013 Mac equivalent or higher; must run Windows 10 or above / Catalina 10.15 or newer; equipped with up-to-date web browsers and security software, with 500GB/128 SSD storage.

• Headset/earphones with noise cancellation and a webcam with a resolution of 720p or higher.

• A designated, quiet, and well-organized workspace free from distractions to enable focused work.

🏝️ Benefits

• Permanent remote work arrangement

• Competitive starting salary paid in USD

• Internet Allowance

• HMO insurance (PH)

• Retirement Fund

• Paid US holidays

• Paid Vacation and Sick Leaves