Senior Executive Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Provide support to the CEO and CFO by managing calendars, scheduling meetings, arranging travel, handling communications, preparing materials, following up, and overseeing daily executive operations.

• Oversee and prioritize executive email and Slack communications.

• Compose and distribute standard executive communications.

• Facilitate internal and external meetings with employees, customers, partners, investors, and stakeholders.

• Identify and address scheduling conflicts, safeguard focused time, and create buffers between meetings.

• Organize travel arrangements, itineraries, reservations, and logistics.

• Administer recurring executive routines and handle confidential information.

• Take ownership of the annual ELT meeting calendar.

• Coordinate logistics for in-person ELT meetings, including travel, meeting spaces, catering, dinners, reservations, and on-site requirements.

• Ensure meetings are equipped with relevant agendas, materials, participants, and context.

• Structure agendas, pre-reads, meeting documentation, and supporting resources.

• Utilize AI-powered meeting and productivity tools to record notes, decisions, context, and action items.

• Document and maintain easily accessible meeting outputs and executive reference materials.

• Highlight follow-ups and reminders that require executive attention.

• Develop AI-driven workflows, templates, and simple automations for executive tasks.

• Connect information across meetings, communications, documents, calendars, emails, project systems, and other sources.

• Enhance executive productivity by minimizing time spent searching, copying, summarizing, and switching contexts.

• Coordinate leadership, board, investor, company, and other executive engagements.

• Monitor requests to the executive office and uphold regular executive rhythms.

• Foster cross-organizational relationships for effective executive coordination.

⛳️ Requirements

• Proven experience supporting senior executives in a dynamic organization.

• Outstanding organizational skills and keen attention to detail.

• Superior written and verbal communication abilities.

• Strong judgment and discretion in handling sensitive matters.

• Capability to manage competing priorities and adapt to frequent changes.

• Proactive in anticipating needs.

• Comfortable interacting professionally with employees, customers, partners, investors, and senior leaders.

• Passion for creating systems and enhancing workflows.

• Quick learner of new technologies and adept at becoming a power user.

• Willingness to experiment with AI functionalities and assess their effectiveness.

• Ability to understand the flow of information across various systems.

• Technologically fearless, innately curious, and skilled at integrating tools.

• Coding and AI model-building skills are not required.

🏝️ Benefits

• Competitive salary and performance incentives.

• Comprehensive health, dental, and vision insurance.

• Flexible working hours and remote work options.

• Opportunities for professional development and training.

• Collaborative and inclusive workplace culture.