Senior Coordinator – Executive Support

This is a fully remote position, open to applicants in Alaska, +1 more state.

📋 Description

• Deliver high-level executive coordination and administrative assistance to 2-4 Market Leaders.

• Oversee intricate calendar management and scheduling for Market Leaders.

• Arrange meetings with donors, board members, corporate partners, CEOs, volunteers, staff, and Executive Assistants.

• Address scheduling conflicts and ensure accurate meeting and event calendars.

• Create agendas, briefing materials, meeting packets, presentations, and background resources.

• Organize leadership meeting logistics, document decisions, distribute action items, and arrange follow-up.

• Manage board recruitment, applications, onboarding, orientations, meetings, speakers, content, invitations, RSVPs, attendance, quorum tracking, and communications.

• Keep board engagement information and prepare materials for board meetings.

• Assist CEOs Against Cancer chapters with meeting, event, networking, recruitment, onboarding, communications, and member-experience coordination.

• Facilitate donor cultivation, stewardship, and solicitation meetings while tracking commitments and next steps.

• Collaborate with Executive Support, Senior Coordinators, and Centralized Support Services to ensure consistent support, share best practices, balance workloads, and provide backup coverage.

• Identify opportunities for process improvements, maintain accurate records, and enhance executive support services and stakeholder experiences.

⛳️ Requirements

• Bachelor's degree preferred or a combination of education and relevant work experience.

• 3-5 years of experience in supporting executives/senior leaders, complex administrative coordination, board support, or similar roles.

• Outstanding organizational skills, attention to detail, follow-through, and time management abilities.

• Capability to anticipate needs, exercise sound judgment, maintain discretion, and manage confidential or sensitive information appropriately.

• Excellent written, verbal, listening, and interpersonal communication skills with a professional, customer-oriented approach.

• Ability to cultivate productive relationships and communicate effectively with senior leaders, staff, board members, volunteers, donors, CEOs, Executive Assistants, and external partners.

• Ability to juggle multiple complex priorities, adapt to changing needs, resolve conflicts, and meet deadlines in a fast-paced environment.

• Strong skills in meeting coordination, project organization, note-taking, action-item tracking, and follow-up.

• Proficiency in preparing accurate, polished agendas, briefing materials, meeting packets, presentations, communications, and records.

• Proficient in Salesforce data entry and Microsoft Office and Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.

• Ability to learn proprietary systems and adapt to evolving workflows.

• Capability to support continuous improvement through feedback, documentation, process refinement, and consistent service delivery.

🏝️ Benefits

• Generous paid time off policy.

• Medical benefits.

• Dental benefits.

• Retirement benefits.

• Wellness programs.

• Professional development programs to enhance staff skills.

• Fully remote position.

• Occasional travel may be necessary for critical meetings and/or events.