Senior Convention Planning Specialist

This is a fully remote position, open to applicants in Minnesota.

📋 Description

• Oversee the strategy, planning, and implementation of conventions for designated business sectors.

• Provide guidance to business stakeholders regarding convention opportunities, participation strategies, and optimizing event investments.

• Collaborate with marketing, communications, and sales teams to develop convention plans, messaging, and customer engagement strategies.

• Manage logistics for exhibits, including space selection, exhibitor services, vendor coordination, shipping, installation, dismantling, and on-site execution.

• Create and oversee convention budgets, forecasts, and expense management.

• Organize meetings, sponsored programs, and communications related to conventions.

• Work in partnership with industry associations, exhibitor advisory committees, and external collaborators.

• Ensure adherence to Medtronic policies, AdvaMed guidelines, association regulations, and relevant legal requirements.

• Travel as needed to support convention planning, conduct site visits, and execute events on-site.

⛳️ Requirements

• High School Diploma/GED with 8+ years of experience, OR an Associate Degree with 6+ years, OR a Bachelor's Degree with 4+ years in convention management, event management, marketing operations, communications, or a related field.

• Proven experience in managing budgets, forecasts, project expenses, and vendor relationships.

• Ability to collaborate with cross-functional stakeholders while managing multiple projects simultaneously.

• Willingness to travel up to 25% of the time.

• Experience in planning and executing conventions, congresses, trade shows, exhibits, or large-scale corporate events.

• Background in supporting healthcare, medical device, pharmaceutical, or life sciences convention programs.

• Familiarity with AdvaMed guidelines, healthcare compliance requirements, and association regulations.

• Experience in managing large or complex exhibits, sponsored programs, and multi-business convention initiatives.

• Experience working with professional associations, exhibitor advisory committees, or industry organizations.

• Proficient in Microsoft Excel, PowerPoint, and event management platforms.

• For degrees obtained outside the United States, a qualification compliant with 8 C.F.R. § 214.2(h)(4)(iii)(A) is necessary.

• Must have unrestricted U.S. work authorization at the time of hire and throughout employment; sponsorship is not available for positions below the Principal level.

🏝️ Benefits

• Competitive salary and a flexible benefits package.

• Health insurance coverage.

• Dental and vision insurance options.

• Health Savings Account availability.

• Healthcare Flexible Spending Account.

• Life insurance provided.

• Long-term disability leave benefits.

• Dependent daycare spending account.

• Tuition assistance and reimbursement programs.

• Simple Steps global well-being initiative.

• Incentive plans offered.

• 401(k) plan with employer contributions and matching.

• Short-term disability provisions.

• Paid time off accrual.

• Paid holidays recognized.

• Employee Stock Purchase Plan participation.

• Employee Assistance Program available.

• Non-qualified Retirement Plan Supplement.

• Capital Accumulation Plan for eligible Vice Presidents and above, subject to IRS earning minimums.

• For temporary employees: paid sick time as mandated by applicable state law, along with Employee Stock Purchase Plan options.