Senior Associate Project Manager, Provider Meetings

This is a fully remote position, open to applicants in Texas.

📋 Description

• Manage projects within defined scope and upkeep internal databases for provider meeting details.

• Oversee and track tasks along with various project stages.

• Create and sustain meeting registration websites.

• Handle administrative tasks related to DocuSign and honoraria requests.

• Organize projects and aid in the preparation of agendas, presentation materials, meeting summaries/notes, and other necessary meeting outputs.

• Deliver oral and written status updates to clients, management, and internal teams.

• Monitor contracts, pipeline, and opportunities that support product sales and delivery.

• Collaborate with teams to guarantee timely, high-quality outcomes.

• Compile and maintain databases for meeting information, surveys, client interactions, and speaker involvement.

• Evaluate data to measure program effectiveness.

• Enhance the efficiency and effectiveness of systems, services, and operations.

• Utilize customer feedback to refine program delivery and implementation.

• Relay data and status updates to internal stakeholders, management, and client partner teams.

• Engage in team meetings and events, including travel to support provider meetings when necessary.

• Assist in projects related to program planning, execution, and closure.

• Interact with external clients and cross-functional internal teams.

• Ensure proper stakeholder transitions throughout the program delivery process.

• Maintain regular communication with both internal and external stakeholders.

• Serve as onsite support for fellow project managers and the meeting team.

⛳️ Requirements

• A degree or equivalent, typically requiring 2+ years of relevant experience.

• A 4-year degree or comparable experience.

• Minimum of 2 years of related project management experience (healthcare preferred).

• Familiarity with the Pharma-Biotech industry is preferred.

• Strong customer-centric approach.

• Exceptional written and verbal communication abilities.

• Robust project management skills with the capability to prioritize and deliver on multiple concurrent projects.

• Highly organized with a keen attention to detail.

• Excellent teamwork and interpersonal skills.

• Ability to adapt and remain flexible in a dynamic work environment.

• Advanced proficiency in PowerPoint, Excel, Outlook, Word, and Adobe Pro.

• Willingness to travel up to 20%.

• Capability to manage several ongoing projects.

• Comprehensive knowledge of Microsoft Office products.

• Ability to thrive in a team-oriented setting.

• Self-directed and capable of working autonomously.

• Proactive and initiative-driven.

• Strong interpersonal and relationship-building abilities.

• Competence in presenting and communicating with healthcare professionals at all levels.

• Proven ability to engage with all organizational levels, including external clients, physicians, clinical staff, and administrative personnel.

• Advanced skills in Microsoft PowerPoint, Excel, and Word, with a willingness to learn additional web-based platforms.

🏝️ Benefits

• Competitive compensation package.

• Opportunities for annual bonuses or long-term incentives may be available.

• Equal employment opportunities.

• Reasonable accommodations for applicants with disabilities.