Senior Associate Project Manager, Provider Meetings

This is a fully remote position, open to applicants in Texas.

📋 Description

• Execute projects within defined scope and maintain internal databases for provider meeting details.

• Oversee and track tasks as well as project phases.

• Create and manage meeting registration websites.

• Handle administrative duties for DocuSign and honoraria requests.

• Organize projects and assist with agendas, presentation materials, meeting summaries/notes, and other deliverables related to meetings.

• Provide consistent oral and written status updates to clients, management, and internal teams.

• Monitor contracts, pipeline, and opportunities to support product sales and delivery.

• Collaborate with teams to ensure timely completion of quality deliverables.

• Compile and sustain databases for meeting data, surveys, customer interactions, and speaker participation.

• Assess program performance by analyzing collected data.

• Enhance the efficiency and effectiveness of systems, services, and functions.

• Gather and incorporate customer feedback to enhance program delivery and execution.

• Convey data and status updates to internal stakeholders, leadership, and client partner teams.

• Take part in team meetings and events, including travel to support provider meetings when necessary.

• Collaborate to guide customers from contract signing through program execution.

• Assist with projects related to program planning, execution, and closure.

• Interact with external customers and cross-functional internal teams.

• Ensure proper handoffs among stakeholders within the program delivery process.

• Maintain ongoing communication with internal and external stakeholders.

• Serve as onsite support for fellow project managers and the meeting team.

⛳️ Requirements

• A degree or equivalent, typically requiring 2+ years of relevant experience.

• A 4-year degree or equivalent experience.

• At least 2 years of related project management experience, preferably in healthcare.

• Familiarity with the Pharma-Biotech industry is preferred.

• Strong focus on customer service.

• Exceptional written and verbal communication abilities.

• Strong project management skills with the ability to prioritize and deliver on multiple concurrent programs.

• Highly organized with a keen attention to detail.

• Excellent teamwork and interpersonal skills.

• Proven adaptability and flexibility in a fast-paced work environment.

• Advanced proficiency in PowerPoint, Excel, Outlook, Word, and Adobe Pro.

• Willingness to travel up to 20% of the time.

• Capacity to manage several ongoing projects simultaneously.

• Solid understanding of Microsoft Office applications.

• Ability to thrive in a team-oriented environment.

• Self-directed and autonomous work style.

• Must demonstrate proactivity and initiative.

• Ability to multitask and effectively prioritize workloads.

• Strong interpersonal and relationship-building abilities.

• Capacity to present and communicate with healthcare professionals at all levels.

• Proven ability to interact with all organizational levels, including external clients, physicians, clinical staff, and administrative personnel.

• Advanced skills in Microsoft PowerPoint, Excel, and Word, with a desire to learn additional web-based platforms.

🏝️ Benefits

• Competitive compensation package.

• Opportunities for annual bonuses or long-term incentives may be provided.

• Reasonable accommodations for job search or application processes.