Senior Administrative Officer

This is a fully remote position, open to applicants in United States, +3 more countries.

📋 Description

• Oversee administrative support functions and resources for personnel, visitors, office spaces, and guest house facilities.

• Assist in the execution of administrative systems, processes, and procedures in accordance with CRS standards, donor expectations, local laws, and internal controls.

• Manage travel and logistics arrangements, including documentation, hotel reservations, airport transportation, local transit, and follow-ups with service providers.

• Serve as a point of contact for service providers, vendors, landlords, customs agents, and governmental bodies.

• Compile, review, and uphold records, reports, trackers, and documentation related to assets, inventory, facilities, contracts, leases, travel, and logistics.

• Suggest enhancements to administrative processes, documentation, tracking tools, and service provision.

• Lead the procurement of goods and services for emergency response initiatives.

• Organize logistics for staff, visitors, events, delegation visits, workshops, and training sessions, including translation services and communication tools.

• Collaborate with program and supply chain teams to address issues and reconcile inventory with accounting records.

• Partner with HRD Operations and technical advisors on knowledge management resources, best practices, tools, procedures, and document translation.

• Support coordinated partner capacity-building efforts and address partnership challenges.

• Function independently without supervisory duties.

⛳️ Requirements

• Associate degree in administration/management, Logistics and Procurement, or Accounting from a recognized college or university.

• A minimum of 5 years of progressive experience in administrative support, office management, logistics, procurement, asset management, inventory control, or related operational support roles.

• Strong organizational and planning capabilities.

• Exceptional communication skills with proficiency in English.

• Excellent abilities in communication, networking, negotiation, and interpersonal relations.

• Results-driven and capable of working with minimal supervision.

• Demonstrated integrity and honesty.

• Proficient in Microsoft Office applications.

• Fluency in both English and Spanish required.

• Knowledge of French and Portuguese is preferable.

• Must be legally authorized to work in the location where the position is based.

• Pre-employment medical clearance is necessary for roles requiring residence or frequent travel outside the home country.

• Must agree to and comply with CRS' Code of Conduct.

🏝️ Benefits

• Medical insurance.

• Dental insurance.

• Life insurance.

• Vision insurance.

• Generous retirement savings plan.

• Collaborative, mission-driven work culture.

• Benefits packages tailored to the country of employment for candidates working outside the U.S.