Senior Administrative Assistant

This is a fully remote position, open to applicants in New Jersey.

📋 Description

• Assist the Vice President of GPO, Manufacturer BD Oncology; Vice President of GPO, Manufacturer BD MSPL; and Associate Vice President of GPO Strategic Analytics and Technology.

• Deliver thorough administrative support to executives.

• Proactively oversee and enhance calendars and schedules.

• Organize, prepare for, and participate in both in-person and virtual meetings.

• Coordinate meeting arrangements, including room setup, materials, refreshments, and notetaking.

• Compile meeting notes into executive summaries using Word or PowerPoint.

• Plan and prepare for upcoming meetings and associated deliverables.

• Arrange timely and cost-effective travel in compliance with company policies.

• Manage expense reports, ensuring accurate and timely submissions.

• Plan and coordinate small-scale events.

• Oversee office supplies, equipment, and facilities management.

• Facilitate onboarding and provide training on systems, processes, and applications.

• Promote a collaborative and inclusive team environment.

• Handle communications while upholding confidentiality and discretion.

• Screen and prioritize incoming calls, mail, and emails, and prepare responses accordingly.

• Generate professional reports and executive summaries utilizing Word, Excel, or PowerPoint.

• Lead and facilitate selected initiatives across various departments.

• Coordinate tasks and teams among different departments.

• Provide stakeholders with regular updates and status reports.

⛳️ Requirements

• Typically requires over 5 years of relevant experience.

• 5+ years of experience in providing executive support within a corporate environment, primarily remote.

• A Bachelor's or associate degree is preferred, though not mandatory.

• Excellent organizational abilities with a keen attention to detail.

• Capability to maintain confidentiality, exercise discretion, and manage sensitive information.

• Strong written and verbal communication abilities, demonstrating exceptional professionalism.

• Proficient in the Microsoft Office suite, including Outlook, Teams, Copilot, Word, Excel, PowerPoint, OneDrive, and SharePoint.

• Outstanding time management and multitasking skills.

• Excellent problem-solving abilities with a proactive and critical thinking approach.

• Ability to work independently as well as in a collaborative team setting.

• Strong interpersonal skills and the ability to establish relationships with stakeholders.

• A growth mindset with a commitment to continuous learning and self-improvement.

• Demonstrated proficiency in using ChatGPT and other AI-based platforms.

• Familiarity with CRM systems like Salesforce, data visualization tools such as Tableau, and outreach platforms like Outreach.io is advantageous.

• Willingness to travel up to 5% of the time.

• Occasional overtime may be necessary.

• Must be authorized to work in the United States without restrictions or employer sponsorship.

🏝️ Benefits

• Fully remote, home-based position.

• Occasional travel is required.

• Competitive compensation package offered.

• Opportunities for annual bonuses or long-term incentives may be available.

• Equal employment opportunities are provided.

• Reasonable accommodations for applicants with disabilities are available.