Administrative Assistant

This is a fully remote position, open to applicants in California.

📋 Description

• Supervise daily administrative operations and assist with human resources activities.

• Oversee the management of office supplies, equipment, and facilities.

• Organize and schedule meetings, appointments, and events, including the preparation of agendas.

• Keep both physical and digital records organized, including SharePoint files.

• Manage incoming and outgoing correspondence, such as emails, phone calls, and mail.

• Aid in budgeting, financial reporting, expense tracking, invoice processing, reimbursements, payments, and bank reconciliations.

• Collaborate with finance partners to ensure accurate financial record-keeping.

• Oversee donor databases and process donations to enhance fundraising efforts.

• Assist with invoicing and reporting for sub-grantees.

• Support recruitment, onboarding, training, maintenance of personnel records, and staff development initiatives.

• Provide administrative assistance to program teams and help with program planning, implementation, and assessment.

• Coordinate logistics for events, workshops, and outreach efforts.

• Facilitate communication with partners, stakeholders, and the community.

• Co-develop agendas, minutes, and reports for board meetings alongside the Network Director and Board of Directors.

• Assist in nonprofit compliance, grant applications, and reporting obligations.

⛳️ Requirements

• Must be located in California.

• At least 2–3 years of relevant experience in nonprofit operations or a related business administration role, particularly with tribes, Native organizations, or Native peoples.

• Possess a 2- or 4-year degree, or have equivalent additional work experience.

• Personal or professional experience and a strong commitment to supporting Native people and tribes.

• Excellent organizational abilities.

• Proficiency in Microsoft Suite.

• Experience in processing invoices and reconciling bank statements.

• Valid driver's license required.

• Willingness to travel occasionally within California.

• Preferred familiarity with QuickBooks or SharePoint administration.

• Experience working with tribal, state, and federal governments.

• Respect for Indigenous stewardship practices.

• Strong written and verbal communication skills.

🏝️ Benefits

• Competitive health benefits.

• Retirement plan with matching contributions.

• Vacation time.

• Sick leave.

• Generous paid holidays.

• Healthcare reimbursement.

• Paid time off.