Senior Administrative Assistant

This is a fully remote position, open to applicants in District of Columbia, +2 more states.

📋 Description

• Provide support to the Global Digital and Regulatory Policy team at Johnson & Johnson Worldwide Government Affairs and Policy.

• Execute projects and processes that assist the Global Digital and Regulatory Policy team.

• Professionally represent the supported team, department, and company in both internal and external communications.

• Engage with internal and external partners on confidential and critical issues.

• Maintain budget spreadsheets to track procurement and both domestic and international travel activities.

• Assist with agreements, contracts, purchase orders, and check requisitions for consultants and vendors.

• Draft, review, proofread, and manage memorandums, correspondence, presentations, policy materials, position papers, and white papers.

• Oversee electronic files, version control, Microsoft Teams, and SharePoint repositories.

• Manage submissions to portals, filter content, organize policy positions, and maintain site organization.

• Coordinate postings and updates for external contractors on the Home site.

• Create, summarize, and publish announcements and articles for WWGA&P News.

• Address inquiries from the portal and Home site, troubleshooting issues with vendors and internal teams.

• Customize team sites and retrieve archived articles from the portal.

• Assist in the development and distribution of Economic and Social Impact Footprint Reports.

• Coordinate projects, timelines, meetings, internal business partners, and external consultants.

• Track deadlines, send reminders, manage access to sensitive reports, and aid in SharePoint enhancements.

• Answer phone calls, direct inquiries, provide backup coverage, and support special projects, including meeting planning.

⛳️ Requirements

• A minimum of a high school diploma is necessary; an Associate's degree or higher and/or CPS certification is preferred.

• At least 5 years of experience in an administrative support role.

• Previous experience providing administrative support to multiple mid-level leaders, such as Directors.

• Preferred experience in a federal affairs or law department or within a government agency.

• Proficient in Microsoft Office, with intermediate to advanced skills in Outlook, OneDrive, Word, Excel, and PowerPoint.

• Ability to learn specialized software such as Concur, Health Care Compliance GO-EX, International Contract Database, eMarketplace, and Salesforce.

• Previous experience with expense reporting is required.

• Experience in coordinating domestic and international business travel, including flights, hotels, and transportation.

• Excellent time management abilities.

• A technologically adept problem solver.

• Proficient in document preparation, redlining, and proofreading.

• Strong interpersonal skills, attention to detail, discretion, and sound judgment are essential.

• Ability to work independently, manage multiple tasks, and prioritize critical deadlines in a dynamic, fast-paced, multicultural, and international environment.

• Capacity to anticipate and proactively address stakeholder needs.

• Strong organizational skills with the ability to prioritize tasks effectively.

• Capability to collaborate with other administrative staff.

• Willingness to travel occasionally, with less than 10% of travel being local/domestic.

• Must comply with the Johnson & Johnson Code of Business Conduct and relevant requirements.

🏝️ Benefits

• Retirement plan (pension).

• 401(k) savings plan.

• Vacation – 120 hours per calendar year.

• Sick time – 40 hours per calendar year; 48 hours for employees based in Colorado; 56 hours for employees based in Washington.

• Holiday pay, including Floating Holidays – 13 days per calendar year.

• Work, Personal and Family Time – up to 40 hours per calendar year.

• Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child.

• Bereavement Leave – 240 hours for an immediate family member; 40 hours for an extended family member per calendar year.

• Caregiver Leave – 80 hours in a 52-week rolling period.

• Volunteer Leave – 32 hours per calendar year.

• Military Spouse Time-Off – 80 hours per calendar year.

• Fully remote work arrangement.

• Overtime eligible.