Senior Administrative Assistant

This is a fully remote position, open to applicants in Canada, +1 more country.

📋 Description

• Deliver virtual administrative assistance to team members, clients, and stakeholders.

• Oversee and organize virtual calendars, arrange appointments, and facilitate virtual meetings spanning various time zones.

• Ensure technical preparedness and address any issues related to virtual meetings.

• Arrange travel for supported leaders, including booking flights and hotels.

• Organize and maintain digital files and documentation.

• Respond to inquiries via virtual communication channels and forward messages as necessary.

• Collaborate with remote colleagues utilizing virtual communication and collaboration platforms.

• Foster cross-functional relationships to advocate for GTM VP priorities and facilitate communication.

• Draft, revise, and coordinate both internal and external communications for GTM leaders.

• Compile expense reports and manage invoice processing through the procurement portal.

• Assist with special remote projects and initiatives.

• Plan and coordinate team off-site events, including accommodations, meals, meeting spaces, and attendee logistics.

• Occasionally travel to support events.

⛳️ Requirements

• Minimum of 4 years of demonstrated experience as an administrative assistant.

• Experience in a virtual or remote setting is advantageous.

• Proficient in virtual office tools such as Google Workspace, Zoom, Workplace, Slack, and online project management software.

• Exceptional written and verbal communication skills, with a strong grasp of virtual communication etiquette.

• Strong organizational and time management abilities, capable of working across different time zones.

• Detail-oriented with a dedication to maintaining accuracy while working remotely.

• Self-driven, disciplined, and able to work independently with minimal oversight.

• Possess a problem-solving mindset and a proactive approach to overcoming virtual challenges.

• Ability to effectively multitask in a remote environment with shifting priorities.

• Familiarity with virtual collaboration and document management tools is beneficial.

• Knowledge of best practices for remote work and cybersecurity considerations is a plus.

• Must already be legally authorized to work in Canada or the United States; 1Password does not provide work authorization, relocation assistance, or visa sponsorship/transfers.

• Successful candidates must undergo a background check.

🏝️ Benefits

• Health benefits.

• Dental benefits.

• RRSP.

• Generous paid time off (PTO).

• Equity grant.

• Incentive programs, where applicable.

• Maternity and parental leave top-up programs.

• Retirement matching program.

• Free 1Password account.

• Paid volunteer days.

• Peer-to-peer recognition through Bonusly.

• Remote-first work environment.

• Travel for in-person engagement, including annual department-wide offsites, team meetings, and customer/industry events.

• Accommodation available upon request during the recruitment process.