CIS Administrative Assistant – Ph.D. Programs

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist the Dean and Program Director with the collection and analysis of data, concentrating on the Annual Program Assessment.

• Ensure compliance records are maintained for student engagement and attendance.

• Provide support to faculty by addressing inquiries, supplying information, managing correspondence, organizing materials, arranging textbook desk copies, travel logistics, and processing expense reports.

• Offer initial assistance to students and guide them to relevant information sources regarding courses, registration, permissions, syllabi, and the dissertation process.

• Schedule appointments and meetings as needed.

• Conduct research on files, records, reports, and requested documents.

• Assist in the scheduling, setup, and checks of courses.

• Coordinate PhD dissertation defenses, residencies, and graduation ceremonies.

• Review resumes and CVs as part of the faculty credentialing process.

• Collaborate effectively with colleagues, administrators, faculty, students, and external stakeholders.

• Attend administrative and operational meetings, taking detailed notes.

• Draft memos, emails, and reports as required.

• Perform additional job-related duties as assigned by the Dean and Program Director.

⛳️ Requirements

• Bachelor’s degree required.

• At least two years of experience as an administrative assistant in a college or university setting.

• Exceptional communication abilities.

• Strong organizational skills and a commitment to completing projects punctually.

• Excellent interpersonal skills with the capability to communicate effectively.

• Outstanding telephone etiquette; maintaining a polite and friendly demeanor when interacting with faculty and students.

• Proficient in Microsoft Office Suite.

• Familiarity with Blackboard or similar Learning Management Systems (LMS).

• Ability to maintain a flexible work schedule.

🏝️ Benefits

• Full-time employment.