Senior Accounting Specialist

This is a fully remote position, open to applicants in Ohio.

📋 Description

• Process vendor invoices within the accounts payable system, including performing three-way matching of purchase orders, receipts, and invoices.

• Oversee approval routing, manage scheduled payment runs, and conduct aging reviews.

• Prepare journal entries, execute account reconciliations, and assist with month-end and year-end closing activities.

• Prepare and evaluate monthly general ledger account reconciliations.

• Investigate discrepancies, resolve reconciling items, and provide documentation that is ready for audit purposes.

• Review semi-monthly timesheets to ensure accuracy, completeness, and proper approval.

• Maintain labor journals while ensuring that labor costs are accurately recorded and allocated.

• Engage in the implementation, configuration, testing, and user training for the new procurement system.

• Document processes related to the procurement system.

• Review and authorize requisitions through system approval workflows.

• Create, track, and monitor purchase orders effectively.

• Reconcile purchase order balances against contractual funding.

• Act as a liaison between accounting and the project team during the system implementation phase.

• Maintain vendor master data and cultivate vendor relationships.

• Perform additional duties and special projects as assigned.

⛳️ Requirements

• A minimum of 5 years of experience in general ledger accounting.

• Bachelor's degree in accounting or finance.

• Proven experience working with various accounting systems.

• Proficient in general ledger maintenance, account reconciliations, and month-end closing processes.

• Strong skills in balance sheet reconciliation, including variance analysis and prompt resolution of reconciling items.

• Knowledge of federal compliance requirements, including the Federal Acquisition Regulation (FAR).

• Familiarity with cost accounting specific to government contracts, including allocability and treatment of indirect costs.

• Experience in preparing audit-ready documentation and supporting both internal and external audits.

• Background in system implementations, conversions, or upgrades, including process documentation and user testing and training.

• Working knowledge of Generally Accepted Accounting Principles (GAAP), including accruals and expense recognition.

• Advanced proficiency in Excel and Microsoft Office applications (Outlook and Word).

• Strong organizational, time management, and prioritization abilities.

• Detail-oriented approach.

• Capability to meet tight deadlines within a fast-paced, growing environment.

• Excellent communication skills.

• Ability to manage sensitive and confidential information.

• Experience in managing multiple clients, vendors, and stakeholders.

• Experience in Department of Workforce accounting or finance is a significant advantage.

• Familiarity with ERP or general ledger systems.

• Experience with systems like Zip or Ivalua is preferred.

🏝️ Benefits

• Healthcare coverage.

• Financial support in cases of illness, injury, disability, work loss, or death.

• Health savings accounts.

• Retirement planning options.

• Paid time off.

• Paid holidays.

• Reimbursement for education and training programs.

• Competitive benefits and compensation package.