Accounting Specialist

This is a fully remote position, open to applicants in Oklahoma.

📋 Description

• Oversee accounts payable, accounts receivable, and financial documentation using QuickBooks

• Evaluate, categorize, and input vendor invoices along with business expenditures

• Confirm approvals and relevant documentation prior to scheduling payments

• Monitor payment timelines, address billing issues, and keep vendor records up to date

• Supervise outstanding payables and forecast cash needs

• Generate and dispatch customer invoices

• Log payments and allocate them to the appropriate customer accounts

• Track overdue balances, pursue collections, and rectify payment discrepancies

• Create accounts receivable aging reports and highlight collection issues

• Ensure precise financial documentation and reconcile bank accounts, credit cards, and other designated accounts

• Monitor revenue and costs by account, department, project, or customer

• Keep records of receipts, invoices, and supporting documentation

• Assist in the monthly and year-end closing processes, including recording adjustments from the accounting firm

• Act as the primary contact for the external accounting firm on a day-to-day basis

• Provide reconciled accounts, schedules, and documents for tax preparation as well as monthly and year-end reporting

• Investigate discrepancies, coordinate corrections, track deadlines, and ensure timely submission of requested information

• Prepare monthly profit and loss statements, balance sheets, cash flow reports, and aging reports for accounts payable and receivable

• Identify financial patterns and probe into atypical transactions or changes

• Compare outcomes across reporting periods and budgets when applicable

• Deliver executive summaries that include findings, concerns, and suggested follow-up actions

⛳️ Requirements

• Minimum of two years of experience in bookkeeping or accounting, with a focus on accounts payable and accounts receivable

• Proficient in using QuickBooks

• Knowledgeable in accounting terminology and principles, including accruals, journal entries, reconciliations, and the chart of accounts

• Capability to read and interpret profit and loss statements, balance sheets, and cash flow reports

• Experience working with an external accounting firm or CPA

• Skill in analyzing financial data, recognizing trends and discrepancies, and communicating findings effectively to executives

• Proficient in Microsoft Excel or Google Sheets

• High attention to detail, strong organizational skills, and follow-through

• Excellent communication skills and ability to handle confidential information with discretion

• Associate’s or bachelor’s degree in accounting, finance, business, or a related field, or equivalent practical experience (preferred)

• QuickBooks certification (preferred)

• Prior experience in supporting tax preparation, monthly close, and year-end reporting (preferred)

• Background in budgeting and cash flow forecasting (preferred)

• Reliable high-speed internet and a secure, quiet workspace

• Comfortable using video conferencing tools during scheduled shifts

• Ability to maintain confidentiality and safeguard patient health information (PHI) in a remote setting

• Equipment requirements provided by the employee: Windows 10/11, 8 GB RAM, 6 GB or more hard drive, .NET Framework 4.6.1 or later, mouse, headset, webcam, and processor meeting the specified standards

🏝️ Benefits

• Work-from-home flexibility

• Employee-supplied WFH equipment

• Desktop and dual monitor setup

• Video conferencing tools and webcam equipment