Security & AI Proposal Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee customer security questionnaires, vendor due diligence processes, vendor security assessments, DDQs, and AI vendor evaluations from initiation to completion.

• Facilitate responses to SIG / SIG Lite and CAIQ assessments.

• Collaborate with Security, IT, Legal, Product, Engineering, and subject-matter experts to gather and authenticate information.

• Manage review workflows, monitor deadlines, resolve impediments, and communicate progress along with outstanding actions.

• Maintain a centralized content repository and knowledge base encompassing security, privacy, data protection, and AI-related topics.

• Ensure response information is accurate, up-to-date, consistent, and reusable; escalate issues that necessitate expert review or approval.

• Coordinate and lead live customer discussions involving security, IT, procurement, and other stakeholders.

• Prepare internal experts, organize meeting agendas, document decisions, and facilitate follow-up actions to ensure resolution.

• Identify opportunities to enhance review processes, improve documentation, standardize responses, and leverage AI-enabled tools and automation.

• Assist with RFx requests, RFPs, proposals, and other customer information inquiries by coordinating internal contributions and providing comprehensive, timely responses.

⛳️ Requirements

• 2–5 years of experience in coordinating or managing customer security questionnaires, vendor due diligence, or responses to proposals and RFPs, preferably within a B2B SaaS or technology firm.

• Practical knowledge of SaaS security principles, including data protection, access controls, encryption, incident response, business continuity, and third-party risk management.

• Interest in expanding knowledge of AI security, privacy, and governance issues.

• Excellent organizational and project management skills.

• Capability to handle multiple simultaneous requests, prioritize competing demands, conduct detailed follow-ups, and meet strict deadlines.

• Strong written and verbal communication abilities.

• Proficient in crafting clear, accurate responses and leading customer discussions involving technical subjects.

• Collaborative and proactive approach to cross-departmental collaboration and relationship-building with subject-matter experts.

• Keen attention to detail and sound judgment in managing sensitive information and validating customer-facing communications.

• Experience in maintaining documentation, knowledge bases, content libraries, templates, or repeatable workflows.

• Interest in utilizing automation and AI tools to enhance productivity.

• Familiarity with Loopio, Responsive (formerly RFPIO), SiftHub, Whistic, SafeBase, SAP Ariba, ServiceNow, Archer, and OneTrust is advantageous.

• Understanding of SIG / SIG Lite, CAIQ, SOC 2, ISO 27001, or NIST is beneficial.

• Experience in AI vendor assessments and addressing customer inquiries regarding security, privacy, data protection, and AI governance is valuable.

• Experience supporting RFPs, proposals, or similar structured customer response processes is a plus.

🏝️ Benefits

• Medical, dental, and vision insurance.

• Unlimited vacation policy.

• Paid parental leave.

• Health Reimbursement Account (HRA).

• Flexible Spending Account (FSA).

• 401(k) plan with company matching.

• Short- and long-term disability, AD&D, and life insurance coverage.

• Allego stock options.

• 10% bonus.