Sales and Marketing Coordinator

This is a fully remote position, open to applicants in Florida.

📋 Description

• Design and refresh sales materials, sponsorship documents, flyers, one-pagers, and digital assets using Canva.

• Develop and implement email marketing campaigns utilizing Marketo.

• Revise sponsorship and meeting webpages hosted on Squarespace.

• Assist in sales initiatives for conferences, sponsorships, exhibits, and special programs.

• Compile sales presentations, pricing documentation, meeting details, and resources for sponsors.

• Ensure uniformity in sales and marketing communications.

• Create promotional strategies for forthcoming meetings and sponsorship opportunities.

• Generate and schedule social media content while designing promotional graphics.

• Aid in meeting announcements, sponsorship promotions, registration updates, and various campaigns.

• Keep an orderly content calendar and uphold consistent branding across various platforms.

• Provide project updates and maintain communication through Basecamp.

• Create, delegate, and monitor project tasks and deadlines.

• Facilitate information exchange between Sales, Marketing, and Program teams.

• Contribute to quarterly team projects and departmental initiatives.

• Organize campaign schedules and deliverables.

• Offer administrative assistance, including data entry, list management, document organization, and reporting.

• Arrange sales materials, templates, folders, and internal resources.

• Support meeting preparations and follow-up projects post-meeting.

• Assist with special projects and provide additional departmental support as business demands arise.

• Independently oversee routine Sales & Marketing operations while supporting the Sales team through marketing, communication, coordination, and administrative tasks.

⛳️ Requirements

• Must currently reside in Florida.

• Capability to work remotely and maintain reliable communication during business hours.

• Willingness to travel occasionally for team meetings, company gatherings, or other business requirements.

• Proficient in managing multiple projects and meeting deadlines concurrently.

• Highly organized with the ability to handle multiple deadlines.

• Creative and adept at using Canva.

• Comfortable learning and navigating digital marketing platforms.

• Excellent written communication skills with a keen attention to detail.

• Tech-savvy and quick to learn new systems.

• Able to work independently in a remote setting.

• Proactive with a willingness to ask questions, troubleshoot issues, and find solutions.

• Flexible and ready to assist with various project types.

• Comfortable in a fast-paced environment where priorities may shift.

• A collaborative team player who communicates effectively and follows through on commitments.

• Preferred: 1–3 years of experience in marketing, sales support, communications, project coordination, or a related position.

• Experience with Canva.

• Familiarity with email marketing platforms like Marketo, HubSpot, Mailchimp, or similar.

• Experience with Squarespace, WordPress, or another website CMS.

• Familiarity with project management tools such as Basecamp, Asana, Monday.com, or similar.

• Knowledge of social media platforms and content creation.

• Proficient in Microsoft Office / Google Workspace.

• Experience supporting a sales or business development team is advantageous.

• Experience in healthcare, pharmaceutical, medical education, or the conference/event industry is a plus but not mandatory.

🏝️ Benefits

• Fully remote work arrangement.

• Approximately 20% travel, including about 10% travel for quarterly team meetings in South Florida.