RFP and Proposal Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Take charge of the entire lifecycle of RFPs, RFIs, RFQs, tenders, due diligence questionnaires, and security questionnaires from intake to submission and post-decision debrief.

• Implement a qualification framework for incoming opportunities.

• Examine solicitations and create compliance matrices, response outlines, production schedules, and contributor timelines.

• Formulate win themes, differentiators, and executive summaries that align requirements with buyer outcomes.

• Oversee multiple deadline-driven submissions while ensuring quality, accuracy, and compliance.

• Utilize an AI-powered RFx response platform, which includes prompt design, source grounding, and human verification of AI-generated responses.

• Curate and enhance a governed answer library and a repository of reusable content.

• Set up review gates to ensure compliance, technical accuracy, and response quality.

• Evaluate AI-generated content for unverified claims, outdated information, generic language, and inaccuracies.

• Maintain version control, approval processes, documentation, and readiness for audits.

• Coordinate contributions from Sales, Sales Engineering, Product, Security, Finance, Legal, and other subject matter experts.

• Monitor contributor progress, eliminate obstacles, and escalate risks as needed.

• Document effective RFx practices into a repeatable global playbook.

• Assist in meeting public sector and regulated industry requirements, including security, privacy, accessibility, and compliance documentation.

• Identify, qualify, and monitor publicly posted solicitations.

• Track and report on submission volume, cycle time, outcomes, and recurring win/loss themes.

• Conduct post-decision debriefs and use insights gained to enhance content, positioning, qualification criteria, and processes.

⛳️ Requirements

• A minimum of 3 years of professional experience in managing RFPs, RFIs, bids, proposals, or similar competitive response processes.

• Direct experience using AI tools to draft proposal content, including the review, verification, and approval of AI-generated responses prior to submission.

• In-depth knowledge of RFx best practices, encompassing compliance matrices, response outlines, win themes, and structured review gates.

• Exceptional writing and editing abilities.

• Advanced skills in Microsoft Word, along with strong proficiency in Excel and PowerPoint.

• Capability to handle multiple complex, deadline-driven submissions concurrently.

• Experience with Salesforce and reporting on activities, outcomes, or other pertinent performance metrics.

• Strong skills in stakeholder management and communication.

• Ability to work independently as well as collaborate across various teams and time zones.

• Excellent organizational skills and attention to detail.

• Capacity to manage confidential and sensitive business information with discretion.

• Preferred: Experience with managing RFPs, bids, or proposals in the B2B software or SaaS sectors.

• Preferred: Familiarity with public sector bids and security frameworks or questionnaires like FedRAMP, SOC 2, ISO 27001, CAIQ, and SIG.

• Preferred: Residence in the Eastern Time Zone.

🏝️ Benefits

• Flexibility to create an ideal work-life balance.

• 10 paid holidays each year.

• Unlimited Paid Time Off (PTO).

• 401K Plan with matching contributions (25% of employee's contribution up to the IRS maximum).

• Health insurance options including PPO and HDHP/HSA plans.

• Dental insurance coverage.

• Vision insurance benefits.

• Life insurance equivalent to 1x the employee's salary.

• Employer-paid short-term disability coverage.

• Employer-paid long-term disability coverage.

• Flexible Spending Plan for medical and dependent expenses.